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Admin Assist - General

Longboat Key, FL

Order: 83824
Temp to Permanent

Receptionist/Adminstrative Assistant

$20-$22

Temp to Permanent - Monday thru Friday - 8am-5pm


Receptionist Responsibilities:

•             Greet clients and visitors with a positive, helpful attitude.

•             Assisting clients in finding their way around the office.

•             Announcing clients as necessary.

•             Collect Association checks as necessary and date stamp before turning into accounting.

•             Assisting with a variety of administrative tasks including copying, faxing, and order supplies.

•             Preparing bathrooms with supplies, make coffee and prep Davis Center for meetings.

•             Answering phones in a professional manner, forward & screen phone calls as necessary.

•             Assisting colleagues with administrative tasks.

•             Log Sales and Rental applications, run background checks, collect application fees, email all information to Board of Directors for approvals. (Log Book has instruction for each association).

•             Create and distribute bi-weekly timesheets to office and maintenance staff. Collect all timesheets by 11AM on Friday.  Send all completed timesheets to Office Manager  to approve before sending them to HR.

•             Sorting, Date stamp and distribute mail.

•             Update Maintenance sheets, Association sheets, etc.

•             Add Work Orders in Senearthco, close out work orders

•             Update Calendar for Clubhouse use in Senearthco

•             Update Property Info Book when there are changes in Associations.

•             Print and mail Broadcast letters.

•             Assist with association mailings.

•             Varies duties

ADMINISRATIVE ASSISANT

Duties to include assisting the community association manager with:

- maintenance requests

- sale and lease application processing 

- ARC request processing

- correspondence

- Answering and responding to calls from owners

- Assisting with annual meeting preparation