Admin Specialist I

Administrative Specialist I
Location: Sarasota, FL
Pay: $20/HR
Schedule: Full-time, Monday–Friday 7:30AM - 4PM

About the Role:
We are hiring an Administrative Specialist to support finance and purchasing operations. This role involves processing purchase requisitions, monitoring vendor documentation, and supporting procurement procedures in a fast-paced government setting.

Key Responsibilities:

• Initiate and process new and revised purchase requisitions in compliance with County procurement procedures

• Ensure vendor insurance is current and uploaded with the requisition as needed

• Maintain a tracking log for purchase requisitions and documentation through PO receipt

• Understand and apply term contracts, division protocols, and TCAF requirements

• Monitor purchase orders and maintain adequate account balances

• Prepare and process change orders independently or at management’s request

• Document final payments and initiate PO closures as needed

• Use systems like Central Square FE, OnBase, and Clerk OnBase to track requisitions, change orders, and invoices

• Generate reports and queries to reconcile purchase orders, payments, and invoices

• Exercise independent decision-making and problem-solving in daily tasks

Education and Experience:

• High school diploma or equivalent required

• 2 to 5 years of clerical, secretarial, and computer-based administrative experience

• College coursework in business from an accredited college or university is preferred