Sarasota, FL
Administrative Specialist I
Location: Sarasota, FL
Pay: $20/HR
Schedule: Full-time, Monday–Friday 7:30AM - 4PM
About the Role:
We are hiring an Administrative Specialist to support finance and purchasing operations. This role involves processing purchase requisitions, monitoring vendor documentation, and supporting procurement procedures in a fast-paced government setting.
Key Responsibilities:
Initiate and process new and revised purchase requisitions in compliance with County procurement procedures
Ensure vendor insurance is current and uploaded with the requisition as needed
Maintain a tracking log for purchase requisitions and documentation through PO receipt
Understand and apply term contracts, division protocols, and TCAF requirements
Monitor purchase orders and maintain adequate account balances
Prepare and process change orders independently or at management’s request
Document final payments and initiate PO closures as needed
Use systems like Central Square FE, OnBase, and Clerk OnBase to track requisitions, change orders, and invoices
Generate reports and queries to reconcile purchase orders, payments, and invoices
Exercise independent decision-making and problem-solving in daily tasks
Education and Experience:
High school diploma or equivalent required
2 to 5 years of clerical, secretarial, and computer-based administrative experience
College coursework in business from an accredited college or university is preferred