Contract Specialist

Order Type : Temp

Temp - Project Manager or Contract specialist that has knowledge of procurement process Coordinates activities involved with procuring goods and services, such as raw materials, equipment, tools, parts, supplies, and professional services for the District. Confers with vendors to obtain product or service information, such as price, availability, and delivery schedule. May work directly in support of line operations and in collaboration with department managers, professional staff, or operations staff. Estimates values according to knowledge of market price. Determines or recommends methods of procurement, such as direct purchase or bid. Prepares bid specifications, receive bids, and make purchases of commodities or goods. Administers procurement-related policies and procedures. Provides work direction and training to other professional staff. Essential Functions o Verify needs with District staff and negotiate prices, terms, discounts, services, delivery, and transportation with vendors for goods and services consistent with applicable federal and state laws and District policies and procedures. o Develop requests for quotes/bids/proposals, conduct pre-bid meetings, openings and debriefings, coordinate questions, answers, and addenda. o Evaluate suppliers, negotiate contracts, and review product/service quality. o Recommend procurement terms; draft, evaluate, and finalize agreements of varying types, such as non-disclosure, sales/purchase, sub-contract, consulting, license, distribution, commercial and public contracting, construction, cooperative funding, or other agreements as needed. o Review procurement and contractual terms and conditions proposed by other internal and external stakeholders. o Investigate new sources of supply and environmentally preferable products and services by gathering and analyzing market intelligence on suppliers, products, services, and costs. o Work with Finance, the Office of General Counsel, Risk Management, and others to coordinate financial, legal, insurance and others contractual terms and ensure adherence to broader operational finance, legal and risk requirements such as contractual boilerplate or statutory/rule requirements. o Serve as a point of contact and provide guidance as needed for employees, customers, and stakeholders on contractual and procurement matters. o Orient, train and advise staff, vendors and other government agencies on regulations, District policies, procedures, and current solicitations. o Establish and maintain relations with suppliers and internal customers exercising personal initiative and sound business judgment and employ process quality improvement and cost reduction efforts. o Apply, interpret, and adhere to relevant laws, legal codes, government regulations, and District rules, procedures, and practices. o Maintain appropriate records and documentation, such as correspondence, data and reports needed or used in development of contracts, stakeholder contact information, contract modifications, issue identification/resolution, significant events, status reports and other procurement-related documents. o Identify and establish monitoring and reporting methods and requirements for procurement. o Identify potential problems or areas of recurrent concern or pressure within the course and scope of contract or procurement efforts and identify/implement effective solutions. o Contribute to, influence, develop and implement procedures for procurement management and administration in accordance with District policy. o Expedite, track, monitor and report on processes, documents, and performance. o Administer the District's Procurement Card Program, including P-card establishment, training, disputes, and closeout. o Manage vendor relationships.