Staff Assistant III

Administrative Support Specialist

Bellview, FL

Full-time | Temporary

8 am – 5 pm Monday-Friday

$17.05/hr/

About the Role

This position provides high-level administrative support to keep the department running smoothly. You will handle documentation, calendars, purchasing, customer service, and coordination with other County departments. Accuracy, professionalism, and strong communication skills are essential.

Essential Job Functions

• Take and transcribe notes; prepare drafts and finalize documents after review.
• Manage office duties including filing systems, personnel records, purchase records, and meeting schedules.
• Prepare and type letters, statements, reports, minutes, agendas, court orders, and case files.
• Handle sensitive and confidential correspondence.
• Prepare recurring reports and correspondence for supervisor’s signature.
• Arrange meetings and conferences; may take notes and maintain calendars.
• Support purchasing and accounts payable processes; track budget expenditures.
• Assist with budget preparation, drafts, and document formatting.
• Maintain control files for projects and follow up to ensure completion.
• Process work orders and documents requiring office procedural knowledge.
• Coordinate office functions with other county departments.
• Greet and assist office visitors; screen telephone calls and direct inquiries appropriately.
• Provide information within scope of knowledge; refer customers as needed.
• Maintain accurate, neat handwriting for forms and notes.
• Maintain a professional appearance and a cooperative, positive attitude.
• May be assigned special projects and responsible for results.
• Report to work on time and complete the full scheduled shift.
• Deliver excellent customer service to internal staff and the public.
• Uphold the organization’s guiding principles and core values.
• Perform other related duties as assigned.

Qualifications

Education & Experience

• High school diploma or GED required.
• Three years of progressively responsible administrative support or secretarial experience, including:
  • Strong computer skills
  • Experience with standard office software and technologies
  • Customer service experience
• Equivalent combinations of education and experience may be considered.

Licenses & Certifications

• Valid State of Florida driver’s license required at time of hire and throughout employment.
• Notary Public certification may be required depending on assignment.

Key Competencies

• Strong organizational skills
• Clear, professional communication
• Attention to detail
• Ability to work independently and as part of a team
• Commitment to department goals and objectives