HR Generalist

Job Location:Universe - Jurupa Valley, CA

Position Type:Full Time

Salary Range:$60,000.00 - $70,000.00 Salary/year

Job Shift:Day

Job Expectations:

• Recommends new approaches, policies and procedures to continually improve efficiency of the Human Resources department and services performed

• Provides support with onboarding new employees, processing new hire documents, I9’s, E-Verify, conduct new hire orientation, HRIS log-in and job profiles

• Provides support for the off-boarding process by ensuring termination packets are prepared as required, coordinating final pay with the Payroll department, conducts termination employee meetings, update HRIS, initiate Cobra notifications

• Supports leave of absence administration for FMLA, CFRA, PDL, employee accommodations, return to work, process time-sensitive forms/documents required by state and federal regulations

• Assists with confidential employee relations cases, interviews, statements for investigations related to discrimination, sexual harassment, and workers’ compensation

• Provides support to ACT management and staffing agencies with timekeeping and reporting needs, audit weekly timekeeping reports, act as the liaison between HR and Payroll to meet deadlines

• Maintains confidentiality with sensitive information, documents, e-mails, and in handling employee inquiries, complaints, leaves of absences, accommodations with empathy and professional communication

• Promotes employee morale through communication and interpretation of company policies and procedures

• Serves as a liaison and voice of the internal departments with implementing communication initiatives to align employees with ACT’s core values

• Assists with mandatory HR postings and ensures compliance with federal, state and local employment benefits laws and regulations

• Supports the administration of employee benefits, including enrollments, qualifying events, terminations to review eligibility with employees

• Maintains confidential employee personnel files to include scanning and indexing, training logs, work permit renewals, employee corrective actions

• Keeps abreast of HRIS updates, California state and federal regulations

• Assists with company-wide programs, such as ESOP events, reward and recognition programs, wellness and health initiatives, outreach community events

• Assists employee events committees for all locations

• Assists with front office desk coverage for HR Admin/Receptionist’s breaks, meal periods, time off

• Travel to other local locations as needed

The duties and responsibilities described above may provide only a partial description of this position. This is not an exhaustive list of all aspects of the job. Other duties and responsibilities not outlined in this document may be added as necessary or desirable, with or without notice.

Qualifications

Knowledge, Skills and Abilities:

Required:

• Bilingual (English and Spanish) required

• Ability to maintain confidentiality as required

• Excellent verbal and written communications skills, including the ability to conduct presentations, facilitate meetings and provide training

• Ability to work and communicate with all levels of the company

• Ability to develop and maintain positive working relationships with others, build trust and confidence with management and employees

• Knowledge of state and federal employment laws, safety practice guidelines

• Ability to be sensitive to other’s needs/feelings and taking an objective position when gathering facts regarding sensitive situations

• Ability to work independently with minimal supervision, and to search out answers as needed to resolve issues and problems

• Ability to accept criticism, and to deal with high stress situations calmly and effectively

• Comfortable speaking to small or large groups of individuals, and responding to and/or clarifying questions from employees

• Ability to be flexible and work as needed when issues arise

• High degree of accuracy and attention to detail

• Excellent organization skills and ability to multitask

• Proven ability to work effectively in a team environment with a positive attitude to promote a great working environment

Equipment Knowledge:

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint)

• Experience with Outlook, Teams portal

• Experience with HRIS, preferably Paycom (time and attendance, benefits, position management, talent acquisition)

Experience Requirements:

Generally requires three to five (3-5) years of progressive experience in Human Resources with an emphasis on employee relations, benefits administration, recruitment, engagement, and compliance. Experience working in a corporate or large organization environment, logistics, warehouse distribution preferred.

Education Requirements:

Bachelor’s Degree in Business Administration, HR Management, Organizational Management or related field preferred, or a combination of education and equivalent work experience required. Professional Certification (PHR, SPHR, SHRM-CP) a plus

Judgment/Reasoning Ability: Able to identify, troubleshoot and resolve problems quickly using sound judgment, poise and diplomacy. Ability to use judgment and reasoning skills, and determine when to escalate issues, as required, in a timely manner.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen. The employee is frequently required to sit, walk, climb stairs, use hands and fingers, bend, stoop and reach with hands and arms. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. The employee may occasionally lift or move office products and supplies up to 25 pounds. Proper lifting techniques required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: The noise in the work environment is usually moderate. Other factors are:

• Hectic, fast-paced with multi-level distractions

• Professional, yet casual work environmen

• Office / Warehouse environment