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Executive Admin Assistant

Carlsbad, CA

Order: 47522

Company Overview:

Creating value by bringing together the right people to achieve results is our motto. Our clients and employees say they choose to work with us because of how we work with them - with service that exceeds their expectations and a personal commitment to their success.

 

About CLIENT:

Our client, is an American multinational, biotechnology product development company, seeks an accomplished “Executive Admin Assistant”.

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Position: Executive Admin Assistant (#000049)

Location: Carlsbad, CA 92008

Duration: upto 12 months

 

Pay Rate: $20/hr W2 - $22/hr W2 (depending upon experience)

 

RELOCATION EXPENSES/ ASSISTANCE: NO

 

Position Summary:

  • Manage day-to-day business activities and provide high level support managing calendars, handling confidential information with discretion, prioritizing and handling external and internal correspondence and communications, handling complex travel arrangements, planning and coordinating meetings, and handling special projects, events and reports.

 

Responsibilities:

  • Prepare, review, and prioritize responses to communications.

  • Draft communications to internal/external recipients including letters, email communications and memoranda Act as “gatekeeper” of the Managers calendars including prioritizing calls and meetings Plan and manage complex travel arrangements.

  • Plan and organize meetings, both internal and external including securing meeting locations, dealing directly with vendors for food or supplies, negotiation of contracts or agreements regarding meetings, preparing agendas for meetings.

  • Manage suppliers and invoices.

  • Interacts routinely with senior executives.

  • Attends internal/external meetings and takes minutes, prepares reports.

  • Responsible for creating and collecting relevant functional organization charts.

  • Work with Executives and other staff on functional projects, events and special reports.

  • Initiate and manage projects or special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and problem-solving.

  • Provide other support as needed including answering phones, proofing, copying, expense reports/reconciliation, updating lists/databases, etc.

 

Qualifications:

  • Experience supporting a corporate environment.

  • Minimum 5 years’ experience supporting an Executive in a corporate environment.

  • Associates Degree/B.A. preferred.

  • Strong analytical and problem-solving skills, proactive approach to the job.

  • Excellent written and oral communication skills.

  • Ability to work with minimal direct supervision.

  • Strong attention to detail.

  • Ability to work under deadlines and manage multiple tasks.

  • Strong executive presence and excellent professional judgment.

  • Proficient in Microsoft Excel, PowerPoint, Word and Outlook.

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I'd love to talk to you if you think this position is right up your alley, and assure a prompt communication, whichever direction.

 

If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

 

Anish Mahajan

Technical Recruiter

Tel: 925-297-5928

Email ID: amahajan@ameritconsulting.com

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NOTE: Candidates that are offered a position are required to pass pre-employment drug and background screening.

*Qualified candidates with criminal histories, are considered in a manner that is consistent with local, state and federal laws.