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Executive Assistant

Beacon, NY

Order: 14971
Temp To Full-Time

Executive Assistant to assist in various departments including bookkeeping, administrative, counterfeit, and purchasing.

Responsibilities include:

  • Enter receipts, invoices and packing slips into bill.com

  • Review credit card charges from daily notification emails

  • Follow up for any missing receipts

  • Send credit card authorization forms to vendors; pay invoices online or by phone

  • Schedule appointments

  • Renew memberships and register for conferences, trade shows, etc.

  • Coordinate travel and accommodation information for trips

  • Keep track of office supplies and purchase when running low, especially: printer toner,

paper, folders, pens, etc

  • Search for and record cases of infringement on Smartsheet

  • Copyright infringement: illegal use of our images

  • Trademark infringement: illegal use of our name

  • Right of Publicity infringement: illegal use of a name

  • counterfeits: illegal reproduction of our designs

 

**Must know Quickbooks

 

If interested, please submit your resume and call our office at 845-344-3434!