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Middletown, NY

Order: 15586
Direct Hire

The Accounts Receivable / Accounts Payable Clerk is mainly responsible to calculate & process customer invoices, verify accuracy of payments and maintain data. We are seeking a candidate with strong attention to detail to work in a fast-paced office environment.

* Prepare daily payment deposits, fill out cash control sheet daily and file accordingly.

* Manage Job Order Process steps that the AR Coordinator is responsible for:

o Establish credit terms

o Invoice customers for job order deposits and final billing according to the client’s credit terms

o File signed pre and post invoice documents in Job Order binders

o Post received invoice payments

o Collect any outstanding balances

* Identify and resolve problems and inconsistencies and suggest appropriate corrective procedures.

o Research and process customer claims of invoice payment.

o Research and process charge backs, returns, and bad checks.

o Answer account receivable phone inquiries and follow ups.

* Analyze accounts and prepare monthly reconciliation to the General Ledger.

* Assist in monthly closings.

* Prepare analysis of all accounts receivables.

* Assist in Accounts Payable as necessary, including but not limited to:

o Reconciliation of vendor statements

o 3 way matching

o Maintenance of filing system

o Receive, research, and resolve vendor inquiries

* Provide customer service as needed.

* Update job knowledge by participating in educational opportunities; reading industry related publications.

* Able and willing to adapt to flexible work hours when critically necessary

* Perform other duties as assigned by management.

Skills and Qualifications:

The requirements listed below are representative of the knowledge, skills and/or abilities required and desired:


* Proficiency with Quickbooks (and/or similar programs) and MS Office

* Excellent verbal and written communication skills, with the ability to effectively interface with customers

* Experience with partial order invoicing from complex purchase orders through cross referencing shipping documents

* Ability to think analytically and solve practical problems

* Must be willing and able to adapt to flexible work hours when critically necessary

* Good judgement

* Ethical and honest

* Meticulous attention to detail

Highly desired:

* Experience with Infor Syteline ERP

* Experience in a manufacturing industry

* Bilingual (Spanish in particular)


A Bachelor degree or equivalent in relevant field of study is preferred; or six to ten years related experience and/or training; or equivalent combination of education and experience.