SPARKS, NV
- PURPOSE OF POSITION:
Manages the day-to-day office activities of the Global Sterilization and Fumigation to ensure accounts and records are kept up to date. Tasks include accounts payable/accounts receivable, tracking and issuing purchase orders, transportation and logistics, receiving customer calls and emails, and other duties as necessary.
- ACCOUNTABILITIES:
- Understands, participates and is aligned with Global’ s Food safety goals and objectives.
- Designing and implementing office policies.
- Updating health and safety policies and ensuring that they are being adhered to.
- Directing customer complaints and inquiries to proper authority.
- Maintaining office correspondence.
- Ensuring an adequate supply of stationery and equipment in the office.
- Ensuring a safe work environment for all employees.
- Maintaining confidentiality of sensitive data.
- Filling out forms related to batch records (such as the Treatment Parameter Form), maintaining shipping/receiving logs, directing visitors to appropriate members of management.
- Responsible for special assignments as required.
- Maintains inventory of treated and untreated goods, which requires going out in the warehouse and production areas.
- Trained as a backup chamber operator in case of emergency or as needed for vacation relief.
- MAJOR OR UNUSUAL PROBLEMS:
- Constant vigilance is required to stay abreast of numerous workplace changes as they occur.
- Recognize need for, develop and recommend office handling methods aimed at eliminating errors in record keeping
- DECISION MAKING AUTHORITY:
Primary Authority
- Reporting Food Safety and Quality issues to Management
- Decisions on personnel direction, training, scheduling and discipline of personnel
- Full decision-making authority in absence of the President.
- Major corrective action requirements.
Recommends to Management
- Personnel requirements.
- Office equipment needs
- Office procedures and account handling
- PRINCIPAL CONTACTS:
PURPOSE | FREQUENCY | |
General Office as needed to ensure smooth operation of department. | Informational/directional | As needed |
President for major corrective actions | Informational/directional | As needed |
President – direct reports | Directional | Daily |
Warehouse Manager to aid in shipping/receiving tracking consistent with company goals | Informational/directional | As needed |
Facility Service Providers (Pest Control, Laundry, Chemicals, etc)to verify billings and contracts | Informational/directional | As needed |
Regulatory inspectors | Informational | As needed |
- OTHER AIDS TO PROBLEM SOLVING:
- Global’s Food Safety and Quality Management System
- Product Specifications
- Customer Requirements
- HUMAN RELATIONS SKILLS:
ORAL SKILLS:
- Participation in scheduled meetings
- Participation in unscheduled meetings
- Use of phone system in conducting plant related business with suppliers, technical representatives and General Office personnel
WRITTEN SKILLS:
- Interdepartmental memos
- Compilation of summary information
- Audit and report presentations.
Microsoft office suite of programs.