Accounting Assistant II

Manpower is hiring for an Accounting Assistant II

Qualifications Required: ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES (required at time of application): Working knowledge of: accounting coding used to distribute funds in payroll, accounts receivable and accounts payable bookkeeping; use of computer spreadsheets to track, manipulate and report accounting related data, payroll, accounts payable and accounts receivable functions; correct English usage, spelling, punctuation and grammar sufficient to write standard memoranda, letters and report narratives; standard processes, procedures and methods used to reconcile accounts. General knowledge of: payroll practices and procedures. Ability to: identify and apply established budgetary and financial recordkeeping requirements for the maintenance of accounts; distribute expenditures to a variety of subordinate accounts; effectively identify and apply statutes, rules and regulations as applied to verifying accounting documents generated by an accounting system; read and understand legal contracts and grants; use established formulas as needed to complete accounting documents and develop spreadsheets; and all knowledge, skills and abilities required at the lower level. Duties: File incoming invoices, packing slips, requisitions and purchase order in proper folders on the “S” drive. Match invoices to packing slips, requisitions and purchase orders. Send out emails requesting copies of missing packing slips. After matching the documents, combine them and file them in the “Ready to Pay” folder. Process invoices in the “Ready to Pay” folder for payment. Answer emails. Prepare stale claims for GFO approval. Pay stale claims. Gather all the receipts that correspond with the monthly P-card statement. Apply account coding to purchases on the P-card statement. Prepare monthly P-card spreadsheet and reconcile the account. Process the P-card bill for payment. Log invoices, code invoices, pay invoices, log payments, verify they clear in DAWN. Contact vendors to remedy billing issues and/or request past due invoices Identify correct coding for new invoices Expected deliverables: Timely processing of utilities invoices in conjunction with other team members and timely fulfillment of assigned accounting duties.

Payrate: 18.40 per hour

Monday - Friday Dayshift