Nixon, NV
PAYROLL SPECIALIST
Finance Department, Nixon, NV
DEFINITION:
Responsible for preparation of all aspects of payroll management, processing and disbursement of payroll transactions, maintenance of payroll records and reports; and supervisory authority of assigned staff.
DUTIES AND RESPONSIBILITIES:
Receive, review, verify, process, and maintain payroll records (to include leave accruals and balances), documentation, and related paperwork; audit documents for completeness, accuracy, and conformance with policies and procedures; input payroll information. Review, verify, and correct employee action notices for employee record management, regarding payroll.
Process and disburse bi-weekly and supplemental payroll.
Audit and prepare journal transactions, reports, forms, and records for payment of payroll liabilities including taxes, insurance premiums, retirement contributions, third-party benefits, workman's compensation, voluntary deductions, and garnishments; prepare and file with the appropriate agencies the daily, weekly, bi-weekly, and quarterly 941, quarterly SUTA, and annual W-2/W-3.
Ensure appropriate employee forms and taxing agency reports are submitted in a timely manner.
Process and disburse payments for payroll liabilities and voluntary deductions: including retirement contributions and loans, workman's compensation, and tax payments on the appropriate agencies' websites for daily, weekly, bi-weekly, quarterly 941 and quarterly SUTA.
Work with Accounting Supervisor to reconcile payroll accounts. Identify deficiencies and rectify areas of concern.
Respond to employee inquiries and provide general accounting related information.
Maintain current knowledge of applicable Tribe (Tribal) policies, state and federal laws and regulations.
Utilize various computer programs and applications; enter and maintain data; generate reports from a database or in-house system; create spreadsheets and generate reports using spreadsheet software; create documents using word processing software.
Provide back-up support for other accounting functions as required; help in performing other accounting related duties to meet deadlines; participate in special projects as assigned. Perform general clerical and office support duties in support of department operations.
Perform related duties as required.
MINIMUM QUALIFICATIONS:
Knowledge of Operations, services, and activities of a payroll program are; principles and practices of payroll preparation, disbursement, reporting and maintenance; post-tax, pre-tax, federal and state tax; methods and techniques of calculating carious payroll deductions; principles and practices of payroll accounting; procedures, policies, rules and practices affecting the development, maintenance, and control of fiscal record keeping systems; and principles and practices used to establish and maintaining files and information retrieval systems including those used in the maintenance of confidential and sensitive materials.
Governmental accounting principals and procedures and accounting system requirements and procedures; and pertinent Federal, State and local laws, codes and regulations.
Methods and techniques of coding, verifying, balancing, and reconciling payroll records.
Mathematical principles; English usage, spelling, grammar, and punctuation; methods and techniques of effective customer service; and office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.
ABILITY TO:
Perform a full range of difficulties and complex technical payroll accounting duties involving the use of independent judgement and personal initiative; and oversee the preparation of Tribal-wide payroll and ensure compliance with applicable laws and regulations
Understand the organization, operation, and services of the Tribe and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, apply, and ensure compliance with applicable federal, state and local laws, codes and regulations; and understand, interpret , apply, and ensure compliance with administrative and departmental policies and procedures.
Plan and organize work to meet changing priorities and deadlines; review financial records, reports, and related documents, identify discrepancies, and resolve problems relates to assigned area of responsibility. Perform mathematical calculations with speed and accuracy; type and enter data at a speed necessary for successful job performance; and operate office equipment including computers and supporting word processing, spreadsheet and database applications.
Work cooperatively with other departments, and outside agencies; and work in a team-based environment to achieve common goals.
Meet the physical requirements to safely and effectively perform the assigned duties.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work
Pass a pre-employment drug screen and background check.
REQUIRED EDUCATION AND EXPERIENCE:
Associates degree with focus in accounting, finance or a related field. Two years of increasingly complex payroll processing experience with a multifunctional organization; and/or responsible clerical and technical accounting experience. Experience with 24-7 scheduling is desirable. Or any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.