Administrative clerk

Job Title: Construction Project Administrator
Location: Incline Village, NV
Pay: $32/hour
Schedule: Monday – Friday, 8:00 AM – 5:00 PM, occasional Saturdays
Type: Full-Time | Temp-to-Hire

Job Description:
We are seeking a highly organized and experienced Construction Project Administrator to support project management, financial tracking, and subcontractor coordination for active construction projects in Incline Village. A strong construction background is essential.

Key Responsibilities:

1. Project Administration

• Process and track submittals; follow up with subcontractors for required documents

• Manage formal correspondence with subcontractors

• Create and manage subcontracts and project binders

• Update project schedules and documentation in BuilderTrend

• Maintain BuilderTrend with all permits, plans, and incoming documents

2. Financial Management

• Request purchase orders; process and code invoices for payment

• Verify invoice accuracy and dispute discrepancies as needed

• Review and submit pay estimates

• Track change orders approved by Project Manager and CEO

• Maintain logs for material purchases and services in alignment with project specs

3. Project Support

• Assist Project Managers with bids and purchasing materials, subcontractor coordination

• Coordinate project meetings and assist with budgeting

• Support timely procurement and delivery of materials

• Maintain and update specification files with purchase order info and documentation

4. Vendor & Subcontractor Coordination

• Work with Accounting to establish new vendors or subcontractors

• Maintain regular communication with subcontractors for timely document submission

5. Office & Site Operations

• Order supplies for job office and site needs

• Assist Safety Department with PPE inventory on-site

• Procure project-specific materials as needed

6. General Administrative Support

• Maintain comprehensive and organized job site binders

• Support general office duties to ensure smooth daily operations

Qualifications:

• Strong background in construction and project administration

• Experience with BuilderTrend or similar project management software

• Excellent organizational and communication skills

• Ability to manage multiple priorities with attention to detail

• Comfortable working both in the office and visiting job sites as needed

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