Archiving Technician

The Archiving Technician plays a vital role in supporting the preservation, organization, and accessibility of both physical and digital records within the State Public Works Division (SPWD). Under the supervision of the Senior A&E Drafter, this position ensures that archival materials are properly processed, cataloged, and maintained for both current use and long-term preservation.

Key Responsibilities:

Collection, Digitization, and Records Management

• Receive and organize physical and digital materials while preserving original order

• Scan and digitize physical records to create high-quality digital surrogates

• Ensure accurate and consistent metadata entry during the digitization process

• Catalog newly digitized materials using SPWD archival standards

• Maintain and monitor digital files for long-term storage and retrieval

• Support occasional outreach initiatives, such as archival displays or events

Core Competencies:

• Exceptional attention to detail and organizational skills

• Strong verbal and written communication; customer service-oriented

• Physical stamina and comfort with manual tasks (lifting boxes, shelving, bending, standing)

• Ability to work both independently and collaboratively in a team environment

• Understanding of archival ethics, confidentiality, legal standards, and copyright

Working Conditions:

• Location: Primarily on-site in archive storage areas, including the basement of the Eicon building

• Physical Requirements: Regular lifting, moving, and handling of archival materials

• Additional Duties: Occasional participation in outreach events or exhibit installations