Summary:

The Accounts Payable Specialist will be responsible for managing the full-cycle accounts payable process.

Supervisory Responsibilities:

There is no supervisory responsibility in this position.

Duties/Responsibilities:

• Acquire and review electronic invoices before forwarding to project managers for approval through A/P management software.
• Obtain approval and post invoices in accounting software for manually processed invoices.
• Run A/P reports to monitor upcoming payments as well as paid when paid invoices and communicate priorities to management.
• Review all invoices for appropriate documentation and approval prior to payment.
• Prepare and upload ACH payments to the bank. Print and obtain signatures on all A/P checks.
• Request vendor releases and waivers timely as needed.
• Run payroll reports and prepare garnishment checks.
• Prepare and submit sales tax reports and payments.
• Develop and maintain positive working relationships with vendors and project managers.
• Answer all vendor inquiries timely.
• Reconcile monthly vendor statements timely. Research and resolve discrepancies.
• Open new vendor accounts as needed.
• Post and reconcile credit card transactions in accounting software. Acquire all credit card receipts from card holders weekly.
• Ensure all proper supporting documentation is electronically attached to invoices in accounting software.
• Manually post automatic payments in accounting system.
• Issue purchase orders (PO's) as requested in a timely manner.
• Must be able to meet deadlines.
• Evaluate A/P processes for efficiencies and continuous improvement.
• Document A/P processes.
• Other related duties as assigned.

Required Skills/Abilities:

• Excellent written and verbal communication skills (required to communicate with internal and external customers)
• Excellent organizational and time management skills.
• Proficient in Microsoft Excel (required).

Education and Experience:

• High school diploma or general education degree (GED)
• 3+ years of accounts payable in the construction industry required.
• Experience in advanced accounting software (required). Sage 100 or 300 accounting software (preferred).

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.