Sustainability Coordinator for Non-Profit

Our client, a local non-profit, is looking for a Sustainability Coordinator that will be responsible for preparing proposals & contracts, compose and send a variety of correspondence, outreach to community organizations, develop & implement sustainability initiatives, complete monthly billing and reports, develop and maintain the departments filing systems, maintain all department databases.

DUTIES AND RESPONSIBILITIES:

• Research, analyze and prepare information regarding sustainability

• Compose, prepare and type a variety of correspondence, reports, forms, and other materials with a high level of accuracy and completeness.

• Prepare and/or review all customer contracts and proposals for shredding & recycling

• Oversee and maintain Q Shred, customer database, mailing lists and contracts

• Manage & track quantities of recycled items and provide data to various government entities

• Assist with outreach to local communities, schools and businesses

• Assist with the development & implementation of new sustainability initiatives

• Maintain program financial logs and records

• Prepare monthly revenue report

• Process all payments and ensure they are tracked and submitted to Accounting

• Reconcile petty cash and submit weekly deposits

• Develop and maintain accurate filing systems and records both electronically and hard copy as required to support the office functions

• Assist with scheduling pickup/deliveries for shredding & recycling divisions

• Coordinate with Manager to ensure shredding & recycling routes are efficient

• Provide and ensure quality customer service

• Answer multi-line phone and transfer calls professionally and accurately

• Monitor voicemail, receive visitors and relay messages in a timely manner

• Responsible for notification to regulatory agencies regarding events

• Available to work various events after normal business hours

• Be courteous and professional in conduct and appearance at all times

• Maintains confidentiality in accordance with HIPAA guidelines

• Work toward and maintain department & organization strategic goals and objectives

• Seek and participate in training and other opportunities for professional and departmental development

• Other duties as assigned

REQUIREMENTS:

• High School Diploma or equivalent, some college preferred

• First Aid and CPR certification

• At least 2 years’ experience working in an office setting

• Clean DMV & Background Record

• Valid vehicle insurance and proof of vehicle registration

• Proficient in Word, Outlook, Excel, Power Point and Publisher programs

• Must be well organized and detail oriented, with ability to prioritize work assignments and meet deadlines under pressure

• Excellent interpersonal, verbal and written communication skills and excellent writing and editing skills.

• Attention to detail and high level of accuracy

• Ability to multi-task and meet deadlines under pressure

• Experience in event planning

• Basic accounting knowledge

Full-time: Monday – Friday

Pay = $20/hr