Administrative Assistant

Our client is looking for a temporary Administrative Assistant to perform basic administrative support activities such as reception, mail handling, filing, data entry, facility/room/event scheduling, typing, and general customer service.

ESSENTIAL DUTIES:

• Creates and updates a variety of routine correspondence and documents.

• Creates and prepares basic weekly, monthly, and quarterly reports.

• Creates invoices for bills, deposits, and refunds; works closely with finance department to ensure numbers are accurate.

• Maintains a filing and retrieval system; collects and files various documents.

• Maintains office supplies; tracks inventory; orders supplies and materials; and checks deliveries relative to receipts.

• Performs intake of a variety of documents, agreements, and requests by collecting, tracking, and filing information; communicates if additional information is needed; distributes or sends on to the appropriate party.

• Performs training new employees in work duties and procedures as assigned.

• Posts, sorts, routes, and delivers mail throughout the department/office.

• Prepares, proofreads, duplicates, and files a wide variety of records and documents, including confidential information.

• Provides basic administrative support to the department, division, or assignment management staff.

• Provides receptionist functions, including answering and transferring incoming phone calls, taking messages, greeting visitors, giving directions to the public, and maintaining lobby area.

• Updates and maintains information on the department/division's web page, within manuals, and forms.

• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

KNOWLEDGE OF:

• Administrative support methods and principles.

• Applicable local, state, and federal laws, rules, and regulations.

• Customer service principles.

• Documentation and record keeping principles.

• Modern office procedures and equipment.

SKILL IN:

• Communication and interpersonal skills, as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction.

• Comprehending and correctly interpreting a variety of informational documents.

• Maintaining accurate records.

• Maintaining effective working relationships with peers, public, and staff.

• Operating a computer and relevant software applications.

• Operating modern office equipment.

• Performing basic math computations, including addition, subtraction, multiplication, and division.

• Providing customer service.

Full-time: Monday – Friday

Pay = $22/hr