Accounting Technician

Our client, is seeking a temporary Accounting Technician to perform a variety of technical and clerical accounting tasks related to the preparation, maintenance, and processing of accounting and financial transactions; applies technical knowledge and application of the principles and practices of bookkeeping to support general accounting, fixed asset , payroll, procurement, budget, and/or other types of financial administration activities; and performs related duties as assigned.

Duties and Responsibilities:

• Reviews, verifies, and records a variety of accounting and financial transactions in accordance with established processes and procedures; posts, balances, and reconciles transactions to the general ledger; calculates and makes adjustments; allocates payments to proper account; verifies account balances and available funds; prepares and maintains deposit and treasurer receipts; prepares adjusting journal entries; records changes and resolves discrepancies.

• Reviews and processes checks and payments in batches; prepares documentation for payment; coordinates management review and approval of batches; contacts departments and/or vendors to make corrections or request additional information when necessary; enters and verifies data into the financial management system to produce payment; prints checks; prepares positive pay or electronic funds transfer (EFT) and submits to the bank; attaches copies of checks and backup documentation to vouchers and purchase orders.

• Enters, processes, and verifies for accuracy a variety of documents in the financial management systems, such as purchase orders, vouchers, wires, and cash receipt documents.

• Reviews, verifies, and processes various requests for cash and payment such as petty cash, travel advance, and reimbursement requests; verifies proper approval, account numbers, and amounts; ensures compliance with policy and procedure; prepares receipts as required.

• Reviews and processes purchase requests, contracts, and agreements in accordance with the purchasing ordinance and council action; generates and issues purchase orders.

• Maintains and updates Internal Revenue Service (IRS) W-9 information of vendors for IRS 1099 year-end tax reporting and processing; prepares, verifies, and mails out 1099 forms; follows-up with IRS on notices to withhold taxes and related notifications.

• Assists in preparing solicitation documents (e.g., Requests for Proposals, Requests for Quotes, Scopes of Work, and Construction Specifications); assists in administering the bid process.

• Reviews open purchase orders at year-end; calculates and monitors purchase order budgets and remaining balances annually; sends notifications for renewals and closes purchase orders as necessary.

• Researches, evaluates, and classifies fixed assets.

• Assists in the preparation and administration of operating and capital improvement program (CIP) budgets; prepares technical budget reports as assigned.

• Maintains and monitors grant financial records; verifies that purchases and expenditures are allocated and spent in accordance with rules and regulations governing the use of each grant.

• Receives, reviews, verifies, and processes time recording, payroll action, and personnel transaction documents to prepare payroll for all employees; audits documents for completeness, accuracy, and compliance with rules and regulations; prepares and balances payroll reports and records.

• Processes payments for employee retirement benefits and other insurances.

• Generates and distributes routine monthly revenue and expenditure reports.

• Assists with the year-end closing, reconciliation, reporting, and audit processes; researches, compiles, reconciles, verifies, and prepares technical accounting, financial, and statistical information and materials.

• Assists in the implementation and upgrading of the financial system; assists in training staff and creating user documentation; troubleshoots basic technical system issues as needed.

• Drafts procedures related to assigned functional areas of responsibility in coordination with assigned management staff; trains employees on procedures.

• Maintains accurate, complete, and detailed accounting and financial records and files according to established policies and procedures.

• Performs a variety of administrative office support duties such as maintaining department website, sorting and distributing mail, and ordering and maintaining office and other related supplies.

• Researches and answers questions regarding various technical accounting issues.

• Serves as backup for other functional areas of responsibility including, but not limited to, accounts payable, accounts receivable, and/or cash receipts and disbursements.

• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.

• Basic principles and practices of bookkeeping and technical accounting.

• Terminology, practices, and procedures of technical financial and account document processing and record keeping, including cash receipts and disbursements, accounts payable, and/or accounts receivable.

• Financial reporting requirements of various state and federal agencies.

• Technical principles and practices of researching, compiling, and reporting on financial information.

• Record keeping and filing principles, procedures, systems, and methods.

• Modern office practices, methods, and computer equipment and applications related to the work.

• Business letter writing and the standard format for reports and correspondence.

• Methods of preparing and processing various records, reports, forms, and other documents specific to the accounting department.

• English usage, grammar, spelling, vocabulary, and punctuation.

• Business arithmetic and basic financial and statistical techniques.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and staff.

Ability to:

• Learn, interpret, apply, and explain applicable federal, state, and local laws, rules, regulations, ordinances, and policies and procedures relevant to assigned area of responsibility.

• Learn and understand the organization and operation of the organization and of outside agencies as necessary to assume assigned responsibilities.

• Perform clerical and technical accounting and financial support work accurately and in a timely manner.

• Gather, summarize, and present information and data in an effective manner.

• Review and audit payroll, accounting, procurement, budget, and other financial documents for completeness and accuracy.

• Review, post, balance, reconcile, and maintain accurate and confidential payroll and accounting records.

• Prepare, examine, analyze, and verify clear, complete, and concise financial documents and reports.

• Maintain accurate databases, records, and files.

• Perform arithmetic, financial, and statistical computations accurately.

• Organize own work, set priorities, and meet critical time deadlines.

• Effectively use computer systems, software, and modern business equipment to perform a variety of work tasks.

• Use English effectively to communicate in person, over the telephone, and in writing.

• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Full-time

$30-33/hr