Administrative Assistant for Non-Profit

Our client, a local non-profit, is looking for an Administrative Assistant that will perform a variety of administrative and technical office duties. This position will interact with management, vendors, community representatives, and staff to coordinate and communicate work.

DUTIES AND RESPONSIBILITIES:

• Work closely with the Assistant Director of Business Services & Facilities and Manager of Facilities to ensure the safety of our employees & consumers and security of our assets

• Acts as a liaison between various departments and the Assistant Director of Business Services & Facilities

• Assist with soliciting bids and quotes from vendors and monitor process

• Assist with coordinating special projects as directed

• Monitor and maintain all building systems as assigned

• Assist in obtaining pricing and/or vendors for purchases and ensure proper receiving and processing of documents and invoices

• Assist with uniform orders for all departments

• Maintain databases for internal record keeping (staff safety training, CPR/First Aid, N95 fitting, etc.)

• Prepare monthly revenue reports

• Prepare a variety of correspondence; proofread materials to assure accuracy and completeness

• Maintain customer databases, mailing lists and contracts for Business Services and Facilities

• Develop new and improved systems and procedures as a result of new policies or directives; assist with implementation and training

• Research, analyze and prepare information on a variety of topics for dissemination to various departments

• Available to work various events after normal business hours

• Work toward and maintain organization strategic goals and objectives

• Other duties as assigned.

REQUIREMENTS:

• 2+ years’ experience in an Administrative position

• Highly proficient in Word, Outlook, and Excel. Experience in Power Point, and Canva programs is a plus

• Basic accounting knowledge

• Must be well organized and detail oriented, with ability to prioritize work assignments and meet deadlines under pressure

• Excellent interpersonal, verbal and written communication skills

• Ability to work effectively with all levels of employees and external contacts

• Ability to remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

• Ability to anticipate needs, work independently and proactively

• First Aid and CPR certification

• Valid California Driver License, insurance and vehicle registration

Full-time: Mon - Fri 7:00 am to 3:30 pm (some Saturdays)

Pay = $22-23/hr