Human Resources Specialist

Our client is seeking a Human Resources Specialist to join their team to assist in the administration of the human resources functions in coordinating policies, procedures, legal compliance, benefits administration, recruitment, and onboarding.

DUTIES AND RESPONSIBILITIES:

• Implements, supports, and reviews personnel related initiatives, policies, procedures, and systems.

• Provides information and general assistance to staff and the public regarding human resources policies and procedures; answers questions and provide information regarding personnel actions, employee records, benefits, and other related matters; resolves complaints efficiently and timely.

• Facilitate and train employees in HR policies and/or associated programs.

• Provides training and oversight on benefits, policies, and procedures.

• Establish a registration & tracking program for employee training.

• Handles sensitive human resources transactions, including disciplinary and grievance issues, workman’s compensation, and other confidential information.

• Assists in benefit and classification surveys; compute and compile survey data and results; recommends modifications to administrative programs, policies, and procedures as appropriate.

• Works closely with finance staff on a strict, cyclical schedule processing changes or entering new information in a timely manner (including payroll, separation, benefits, etc.).

• Maintains and updates the database of employee information and creates reports as required; helps maintain and update salary schedules.

• Respond to requests for information.

• Administers HR software including processing personnel actions, position control, and maintain the table of classifications titles, salary schedules, and salary roll-ups.

• Coordinates and administer employee benefit programs including life, health, and disability insurance programs; assists in claims processing and premium compilation and payment; counsel employees regarding benefit programs; maintains other work life benefits and programs; coordinates annual open enrollment and renewals.

• Maintains all employee benefit programs; acts as the liaison between employees, benefit providers, attorneys, brokers, providers, physicians, etc.; supports human resources administrative operations by overseeing benefit plan implementation, enrollments, data collection, and contract renewals.

• Ensures changes to new hires, open enrollment, retirement, insurances, and other changes to benefit plans or employee information are put into effect and reported correctly.

• Provides direct and indirect assistance in the administration and coordination of medical, dental and vision plans and contacts as well as other benefit plans such as life and disability insurance, retiree, flexible benefit plans, employee assistance and wellness programs.

• Evaluate and make recommendations on various benefits options and work with brokers, insurance carriers, plans administrators, healthcare providers, employees, labor representatives and others to meet employee and organization needs.

• Provide direction and coordination regarding Public Employees’ Retirement System (PERS) matters.

• Conduct the disability leave and job accommodation interactive process using strong problem-solving skills; analyze essential job functions as compared to restrictions; develop recommendations for on-the-job accommodations; consult and coordinate with appropriate decision makers and document interactive process; issue notices of status and findings.

• Consult with organizational managers and supervisors to provide guidance and expertise on disability/leave management consistent with state and federal laws, memoranda of understanding, and other appliable sources of authority.

• Conduct good faith ADA Interactive Process with employees and document the process; effectively shepherd the process through resolution, including proper documentation and effective communication with multiple stakeholders. Issue statue report and determinations.

• Review and analyze employee leave and disability accommodation requests and makes determinations regarding eligibility.

• Develop a comprehensive tracking program for all employee leaves of absences and accommodations.

• Develops, coordinates, and evaluates new employee onboarding and orientation.

• Liaise between subject matter experts, division management and human resources staff to assist with the development of job postings, examinations, recruiting and on boarding.

• Receive and process staffing requests to fill new or existing positions; follows up with hiring authority to plan a recruitment strategy.

• Oversee recruitments; review and approve staffing requisition forms submitted to fill vacancies; review and approve recruitment literature including bulletins, advertisements, and brochures.

• Meet with hiring manager to discuss recruitment and selection needs; design and develop recruitment plan and provide technical assistance regarding recruitment and selection issues.

• Plan and develop tests for required competencies for knowledge, skills, and abilities and establishes test standards. Schedule and proctor tests and interviews.

• Compile, calculate, and analyze numerical data and prepare tables for final hiring recommendation.

• Receive and review background check reports and conducts reference checks and makes job offers and negotiate salary.

• Conduct recruitment campaign and represent organization at career days, job fairs, and other events.

• Performs related duties and responsibilities as required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Fundamental principles and practices of public sector human resources administration, including practices methods and techniques related to one or more of the program areas of recruitment and selection, training and development, policy development and compliance, leaves administration and benefits and compensation.

• Business computer applications such as Microsoft Office Suite, benefits administration systems and applicant tracking systems.

• Procedures and requirements associated with administrative investigations.

• Principles and methods for developing performance improvement plans.

• Techniques and methods for effective training of human resources fundamentals.

• Research and statistical analysis practices.

• Pertinent local, state, and federal laws, ordinances, and rules.

• Principles and practices of effective customer service.

• Concepts, instructional methods, instructional aids, and materials necessary for developing, implementing, and evaluating employee development programs.

• Principles, techniques, and laws applicable to a variety of personnel programs.

• Principles of organizational management and supervision.

• Basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations.

• Methods and techniques of scheduling work assignments.

• Standard office procedures, practices, and equipment.

• Methods and techniques for record keeping, report preparation, and writing; proper English, spelling, and grammar.

• Occupational hazards and standard safety practices.

• Interpret and explain pertinent local, state, federal, district, and departmental policies and procedures.

• Perform difficult and complex human resources work, ensuring compliance with policies and procedures, local, state, and federal laws, and regulations.

• Understand, interpret, and apply complex laws, regulations, policies, and procedures.

• Use information systems and applicable software as tools in the performance of human resources work.

• Communicate clearly and concisely, both orally and in writing.

• Follow written and oral directions.

• Establish and maintain effective, collaborative, and respectful working relationships with those contacted in the course of work.

• Exercise exemplary independent judgement and initiative, maintain a high degree of confidentiality, and maintain professional demeanor and composure in stressful or confrontational situations.

• Consistently provide exceptional quality service and work products

• Operate standard office equipment, including a computer and variety of word processing and software applications.

• Effectively conduct recruitment and selection activities.

• Effectively coordinate benefit programs; acquire a working knowledge of other departmental programs.

• Provide accurate interpretations of policies and regulations; prepare a variety of reports and analyses; maintain statistical records.

• Analyze and interpret a variety of human resources programs, exercise exceptional organizational and time management skills.

• Analyze a complex issue and develop and implement an appropriate response with an aptitude for critical thinking, problem solving, and decision making.

• Oversee and/or manage special projects and programs.

• Work effectively with management, staff, other governmental agencies, and the public.

• Prepare clear and concise administrative documents and reports.

• Analyze, interpret, summarize, and present a variety of administrative reports in an effective manner.

• Perform mathematical calculations quickly and accurately.

• Interpret, explain, and apply applicable laws, codes, and regulations.

• Read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments.

• Work independently and as part of a team.

• Make sound decisions within established guidelines.

• Analyze a complex issue and develop and implement an appropriate response.

• Observe safety principles and work in a safe manner.

• Work effectively with people with varying backgrounds, educational levels, races, and cultures.

• Prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities.

• Grasp, perform repetitive hand movement, and use fine coordination in preparing statistical reports and data using a computer keyboard.

• Use near and far vision in reading correspondence, statistical data, and using the computer, and acute hearing is required when providing phone and personal service.

• Able to lift, drag, and push files, paper and documents weighing up to 25 lbs.

EXPERIENCE:

Four (4) years of progressively professional experience in a human resources role.

Full-time

Pay = $30/hr