Controller for Governmental Agency

Our client, a governmental agency, is looking for a Controller to assist in their finance department. You MUST have the following experience:

• Experience with the EDEN/Tyler system and financial processes, particularly those associated with Business Licenses

• Familiarity with Short-Term Rental laws, regulations, taxes, and permits, among other related subjects

• Advanced knowledge of Excel

• Proficiency in Microsoft Office

DUTIES AND RESPONSIBILITIES:

• Assumes management responsibility for all the services and daily activities of the Budgeting and Specialized Accounting Division including general accounting, fixed assets, budget control, debt issuance, business licenses, purchasing, capital improvement projects, special district accounting and related activities.

• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.

• Coordinates service delivery and related accounting requirements with all City funds and all the City’s components units. Creates and disseminates City financial and accounting policies and procedures.

• Plans, directs, coordinates, and reviews the work plan for the Budgeting and Special Accounting Division, assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.

• Participates and assists in the selection, training, motivation and evaluation of professional, technical and clerical personnel; provides or coordinates staff training; works with employees to correct deficiencies and recommends discipline to the Director.

• Oversees and participates in the development and administration of the citywide annual budget; directs the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.

• Performs complex and technical accounting and fiscal record management system analyses; identifies and analyzes problem areas in general accounting, payroll, and related systems; makes recommendations for accounting system improvement; assists all city departments with financial information.

• Makes recommendations to city management with the concurrence of the Finance Director regarding general accounting functions, payroll, grant analysis issues, special district revenue and assessment procedures, and other matters involving operations policy and administrative problems.

• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to the Director.

• Prepares and analyzes a variety of complex financial reports, statements, and schedules; prepares new-year, mid-year, year-end and special reports, including the State Controller’s Report and Comprehensive Annual Financial Report (CAFR).

• Prepares, calculates, and analyzes a variety of financial reports and data in the preparation of the City’s annual operating and Capital Improvement Program budgets.

• Coordinates the City’s and Redevelopment Agency’s annual audits of financial statements.

• Assists in the preparation of agenda items for City Council review.

• Participates in the development, revision, and maintenance of policy and procedure manuals governing fiscal matters; monitors financial procedures of all City departments, including internal audits and checks and balances; ensures that necessary corrective actions are taken.

• Provides highly complex staff assistance to the Finance Director; develops and reviews staff reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.

• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate.

• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public agency finance and accounting; researches emerging products and enhancements and their applicability to City needs.

• Monitors changes in regulations and technology that may affect assigned functions and operations; implements policy and procedural changes after approval.

• Receives, investigates, and responds to difficult and sensitive problems and complaints from customers (external and internal) in a professional manner; identifies and reports findings and takes necessary corrective action.

• Performs duties of a disaster services worker in event of an emergency.

• Performs related duties as assigned.

QUALIFICATIONS

Knowledge of:

• Management skills to analyze citywide programs, policies and operational needs.

• Principles and procedures of financial record keeping, reporting and procedures.

• Principles and practices of accounting, budgeting, auditing, investment and debt issuance.

• Principles and practices of program development and administration.

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.

• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.

• Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of the assigned division.

• Modern office practices, methods, and computer equipment and applications related to the work.

• English usage, grammar, spelling, vocabulary, and punctuation.

• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.

• Pertinent Federal, State and local laws, codes and regulations.

Ability to:

• Guide the preparation and monitoring of a comprehensive and complex budget.

• Prepare clear and concise administrative and financial reports.

• Recommend and implement goals, objectives, and practices for providing effective and efficient services.

• Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.

• Evaluate and develop improvements in operations, procedures, policies, or methods.

• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

• Operate modern office equipment including computer equipment and specialized software applications programs.

• Use English effectively to communicate in person, over the telephone, and in writing.

• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Graduation from an accredited four-year college or university with major coursework in accounting, finance, business or public administration, or a related field and five (5) years of management and/or administrative accounting experience, including three (3) years of supervisory experience. Masters degree in related fields highly desirable.

Full-time

$48-62/hr