Office Administrator

Our local client, a high end construction company, is seeking a self starter who can work closely with others; is comfortable with a fast paced, high volume office environment; and demonstrates a high level of attention to detail. The Office Administrator will support the Vice President and Project Coordinator, and will work in collaboration with the Office Manager.

Essential Responsibilities:

• Manage internal files, records and archives; and will assist upper management in higher level functions such as billing, permitting and executing contracts.

• Organize and maintain current job files, file incoming receipts and vendor tickets, generate reports to verify accuracy of billing documents and deliver job files to VP monthly.

• Digitize new and existing files.

• Manage and archive old records, coordinate annual or semi annual disposal of dead records.

• Review , organize and verify status of "small tools" and "work supply" receipts.

• Collect weekly employee time sheets and print/collate for delivery to VP.

• Assist project Coordinator on an as needed basis, facilitate the permitting process (visit County and City offices to acquire permitting documents, track status of permits, forward approved permit to firms personnel), create new job files, track schedule of contracted work, follow up with new work inquiries.

• The Office Assistant must be comfortable interacting with current and prospective clients, City and County personnel, and staff and subcontractors in a professional manner.

Knowledge and Skills:

• Must be detail oriented

• Ability to prioritize and multi-task in a highly organized way

• Proficiency in MS Windows (Word/Excel), ability to operate a photocopier/scanner/printer.

• Familiarity with Quickbooks (proficiency a plus).

• Technological aptitude and eagerness to learn new computer programs as they are implemented in the company.

Salary $23-$30/hour with a comprehensive benefits plan.

Robbins Staffing Solutions, Inc. is an award-winning staffing and recruiting firm connecting our clients with talented candidates for over 19 years. Let us help you find your next career opportunity. Apply online at www.robbinsstaffing.com or call us today for more information. We are a proud Equal Opportunity Employer.