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Executive Assistant

Honolulu, HI

Order: 1278324

Job Title: Executive Administrative Assistant

Industry: Transportation

Duration: Temp to Hire, possible Direct Hire

Hours: Monday – Friday, 8:00AM – 5:00PM, Must be flexible for weekend, evening, and holidays

Location: Honolulu, HI

Parking: Not Provided

Pay Rate: Based on Experience


Note: Applications will only be reviewed for applicants currently living in the state of Hawaii and who are available for an interview with Staffing Solutions of Hawaii.



  • Provide comprehensive administrative support to the Executive Office; organizes work, sets priorities, and determines resource requirements

  • Have a thorough understanding of the business flow, company/corporate structure, and corporate needs

  • Protect and handle with discretion all confidential information which would impact individuals, company operations, business performance and/or value, etc.

  • Ensure that information is not shared beyond its intended audience

  • Demonstrate a high degree of professionalism, initiative, and independence in supporting the Executive Office on a wide variety of complex issues and special projects

  • Perform research when needed and makes well- informed, effective, and timely decisions, use independent judgement to perceive impact and implication of actions in advance

  • Establish and maintain effective working relationships with Management Staff and Officials of the company and its employees

  • Anticipate and meet the needs of both local and national customers

  • Prepare correspondence and reports using Word, Excel, PowerPoint, and Vision

  • Collect and analyze data

  • Provide information management support and prepares and presents reports and documents as needed

  • Schedule and coordinate meetings with high-level decision makers

  • Develop presentations and participates in conferences

  • Plans, manages, and executes special events

  • Coordinate and monitor calendar management/maintenance for the Executive Office using Outlook

  • Organize domestic and international meeting and travel planning

  • Responsible for business travel arrangements and prepare thorough itineraries

  • Process expense reports and reconciles credit card expenses; manages petty cash for the Office of the President/COO

  • Administer and monitor corporate filings and maintains corporate document files (electronic and hard copy files).

  • Ensure full compliance, accuracy, organization, timeliness and relativity

  • Obtain and maintain an active Notary Public certificate and provides Notary services for corporate document processing

  • Maintain and track legal documentation

  • Conduct research and stay abreast of relevant laws and regulations relative to the Company’s business

  • Oversee Executive Office management ensuring office is properly maintained and professionally presented

  • Delegate tasks to Executive Administrative staff and follows up on outcomes

  • Provide backup support to the Corporate Reception area

  • Maintain professional and technical knowledge through workshops, literature, and networks

  • Perform other related duties as assigned or requested



  • High School Diploma, Associate or higher degree preferred

  • Minimum of three (3) years of C-level Executive Assistant experience and at least five (5) years of experience as Administrative Assistant

  • High level proficiency in the use of Microsoft Office programs: MS Word, Outlook, Excel, and PowerPoint to deliver high quality products

  • Excellent analytical skills and computer proficiency are required

  • Ability to write reports and business correspondence, must have impeccable grammar and comprehensive knowledge of business communications and protocols

  • Ability to interpret business and operational reports

  • Strong communication skills

  • Must have excellent telephone etiquette and superb interpersonal/ customer service skills

  • Must demonstrate a passion for service excellence in daily contact with employees, clients, vendors, and the general public

  • Prior paralegal or legal assistance experience is highly desired, Notary Public experience, preferred

  • Must be pro-active and possess independent sound judgment and discretion, successful candidates will demonstrate a track record of effective execution using sharp communication, intuition, and project planning expertise

  • Ability to effectively multitask in a fast-paced environment

  • Strong organizational skills are required

  • Must possess strong personal integrity and accountability

  • Must demonstrate comfort and maturity relative to handling highly sensitive and confidential information

  • Ability to work independently with little supervision

  • Professional in demeanor and speech


ID#  1278324


All offers are contingent upon the successful completion of background and reference checks.


Interested Applicants: Please visit us online at www.staffingsolutionsofhawaii.com to view additional positions.  Applications will only be reviewed for applicants currently living in the state of Hawaii and who are available for an interview with Staffing Solutions.


Staffing Solutions of Hawaii:

Staffing Solutions of Hawaii is a local, award winning, and growing privately owned agency in Oahu.  For more than 20 years, our personal approach to building our relationships with renowned companies ensures our employees enjoy competitive pay, stimulating careers and assignments, and excellent growth opportunities, with the chance for it to turn into full-time employment!


We are proud to be an Equal Employment Opportunity and Affirmative Action employer, including females, minorities, protected Veterans and those with disability.