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Publisher/Marketing Assistant

, HI

Order: 1280139
DirectHire

Job Title: Personal Assistant/Marketing Assistant

Industry: Publishing

Duration: Direct Hire

Hours: Monday – Friday, Part-Time to Full-Time; Must be flexible with working evenings and weekends

Location: Remote; Various locations for events

Pay Rate: $45,000/annual, Based on Experience

 

This organization is a local publishing firm specializing in magazine publishing, integrated marketing, and event management & production.

 

Description:
Marketing/Communications Assistant

  • Heavy administrative duties to including managing CEO’s calendar, setting appointments, putting together proposals and contracts

  • Acts as a liaison and communicate with assistants of other CEOs from various industries

  • Assists the publishers in the full cycle of sales, organizational and internal projects, developing new and existing products

  • Assists in developing various databases (VIP lists, sales lists, etc.)

  • Develops and/or maintains and improves business relations with all customers

  • Manages renewal process for all expiring contracts assigned to the publisher

  • Represents magazine and other products in local organizations and attend events

  • Assists in collecting ad materials, photos, and editorials as well as delivering magazines and other promotional materials to clients

  • Assists with the ad/editorial approval process with clients when needed

  • Conducts follow-up activities that include thank you notes, emails, posting photos, etc.

  • Assists with web updates, email marketing, collateral development, advertising, database/listing management, and reporting

  • Make updates to media kits, event flyers, and other collateral materials

  • Market features and magazine content on all social media outlets

  • Company social media community manager for all social media outlets

  • Creates contents for feeds and snippets on various social media sites

  • Manages and tracks link-building campaigns, and coordinates with all facets of business

  • Provides daily operations support and project management

  • Maintains and updates company databases and contact lists

  • Answers phone calls, handles client and event sponsor communication, and makes calls to outside parties on behalf of the company

  • General office management tasks as assigned or needed

  • Research and content development for publications

Events Assistant

  • Help staff make decisions about event possibilities

  • Assists with on-site production and clean-up for events as necessary/Close-out all events as required

  • Serves as liaison with vendors on event-related matters

  • Prepares nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.

  • Proposes new ideas to improve the event planning and implementation process

  • Prepares and modifies event contracts as requested

Personal Assistant

  • Assistance with afternoon school pick-up of Publisher’s school aged son as requested

  • Ability to complete other personal tasks given (dry-cleaners, grocery shopping, light personal errands, pet care, etc.)

  • Participation in ad hoc projects and anomaly assignments as directed

 

Requirements:

  • Bachelor’s or Associate’s Degree in Advertising, Marketing, Graphics, Web Development, Communications, English, or related field preferred

  • Previous work experience or training in advertising, PR, online marketing, or similar field

  • Personal vehicle is required

  • Maintains a high level of integrity and ability to maintain confidential information

  • Excellent verbal and communication skills

  • Must be outgoing, assertive, vibrant, and positive

  • Must be able to work independently in an unstructured environment

  • Willingness to learn new tasks and exhibit a “whatever it takes” attitude.

  • Proactive, extremely organized, focus work ethic, resourceful, creative, and willing to ask questions

  • Must be flexible due to event management and large event coordination

  • Must be adaptable to handing last minute coordination and changes with event details

  • Someone who is needs structure and strategically focused will NOT be a good fit

  • Able to multi-task and collaborate with publishers, editors, sales team, and interns on numerous projects at once while meeting deadlines

  • Must have experience working in Mac environment with excellent computer skills including proficiency in Excel and Word. Knowledge of Adobe Creative Suite is a plus.

  • Understand social media outlets including Facebook, YouTube, StumbleUpon, Delicious, Digg, Reddit, Flickr, Forums, Twitter, Wikis, blogs, etc.

 

 

ID# 1280139

 

All offers are contingent upon the successful completion of background and reference checks.

 

Interested Applicants: Please visit us online at www.staffingsolutionsofhawaii.com to view additional positions. Applications will only be reviewed for applicants currently living in the state of Hawaii and who are available for an interview with Staffing Solutions.

 

Staffing Solutions of Hawaii:

Staffing Solutions of Hawaii is a local, award winning, and growing privately owned agency in Oahu. For more than 20 years, our personal approach to building our relationships with renowned companies ensures our employees enjoy competitive pay, stimulating careers and assignments, and excellent growth opportunities, with the chance for it to turn into full-time employment!

 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer, including females, minorities, protected Veterans and those with disability.