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Publisher/Marketing Assistant

, HI

Order: 1280139

Job Title: Publisher/Marketing Assistant

Industry: Publishing

Duration: Direct Hire, Projected start date of June 2019

Hours: Monday – Friday, will start off as Part-time for 1-2 months, then Full-time; 8:00AM - 5:00PM; Must be able to work some evenings and weekends

Location: Honolulu, HI

Parking: Not Provided

Pay Rate: $30,000/annual, plus benefits


This organization is a local publishing firm specializing in magazine publishing, integrated marketing, and event management & production. They offer entry-level marketing related positions.


Publisher Assistant

  • Heavy administrative duties to including managing CEO’s calendar, setting appointments, putting together proposals and contracts

  • Acts as a liaison and communicate with assistants of other CEOs from various industries

  • Assists the publishers in the full cycle of sales, organizational and internal projects, developing new and existing products

  • Assists in developing various databases (VIP lists, sales lists, etc.)

  • Develops and/or maintains and improves business relations with all customers

  • Seeks out and targets new customers, new sales opportunities, and initiates action plan

  • Manages renewal process for all expiring contracts assigned to the publisher

  • Represents magazine and other products in local organizations and attend events

  • Assists in collecting ad materials, photos, and editorials as well as delivering magazines and other promotional materials to clients

  • Assists with the ad/editorial approval process with clients when needed

  • Conducts follow-up activities that include thank you notes, emails, posting photos, etc.

Marketing/Communications Assistant

  • Assists with web updates, email marketing, collateral development, advertising, database/listing management, and reporting

  • Make updates to media kits, event flyers, and other collateral materials

  • Market features and magazine content on all social media outlets

  • Company social media community manager for all social media outlets

  • Creates contents for feeds and snippets on various social media sites

  • Manages and tracks link-building campaigns, and coordinates with all facets of business

  • Provides daily operations support and project management

  • Maintains and updates company databases and contact lists

  • Provides general sales support for company reps

  • Answers phone calls, handles client and event sponsor communication, and makes calls to outside parties on behalf of the company

  • General office management tasks as assigned or needed

  • Research and content development for publications

Event Assistant

  • Help staff make decisions about event possibilities

  • Assists with on-site production and clean-up for events as necessary/Close-out all events as required

  • Serves as liaison with vendors on event-related matters

  • Prepares nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.

  • Proposes new ideas to improve the event planning and implementation process

  • Prepares and modifies event contracts as requested

Online Sales

  • Participates in all functions of sales including cold calling, appointment setting, closing of sale and execution of contracts

  • Develops and implements an effective strategic online sales pan; analyzes statistics to determine business growth potential

  • Works with publisher to sell online products to current customer base and develops plan to offer services to past client base

  • Seeks out and targets new online advertising customers, initiates action plan to approach and secure new business

  • Develops and/or maintains and improve business relations with all customers


  • Participation in ad hoc projects and anomaly assignments as directed

  • Sustains a cheerful, organized, and friendly office environment, inspire others and show passion, energy and enthusiasm

  • Other duties as assigned

  • This role will start off as part-time to cross-train with the current Publisher/Marketing Assistant, then will become full-time when the permanent employee leaves



  • Bachelor’s or Associate’s Degree in Advertising, Marketing, Graphics, Web Development, Communications, English, or related field

  • Previous work experience or training in advertising, PR, online marketing, or similar field

  • Communications or journalism experience ideal

  • Excellent verbal and communication skills

  • Able to multi-task and collaborate with publishers, editors, sales team, and interns on numerous projects at once while meeting deadlines

  • Organization skills a must

  • Able to work independently and possesses an entrepreneurial mindset

  • Must have experience working in Mac environment with excellent computer skills including proficiency in Excel and Word. Knowledge of Adobe Creative Suite is a plus.

  • Understand social media outlets including Facebook, YouTube, StumbleUpon, Delicious, Digg, Reddit, Flickr, Forums, Twitter, Wikis, blogs, etc.

  • Experienced in sourcing and managing content development

  • Willingness to learn new tasks and exhibit a “whatever it takes” attitude. Proactive, resourceful, creative, and willing to ask questions

  • Must be outgoing, vibrant, and positive

  • Must be flexible due to event management and large event coordination hosted by the company

  • Must be nimble, quick, effective, and able to handle last minute coordination and changes with event details

  • Someone who is narrow and strategically focused will NOT be a good fit

  • Someone who can handle chaos at the last minute, who is not rigid, but very organized

  • Must be able to work independently and not rely on others due to CEO traveling and not often in the office

  • Honesty and trust is required, and ability to maintain confidential information

  • Someone who wants to grow in a position and meet new people, enjoys networking, but also has a focused work ethic


ID# 1280139


All offers are contingent upon the successful completion of background and reference checks.


Interested Applicants: Please visit us online at www.staffingsolutionsofhawaii.com to view additional positions. Applications will only be reviewed for applicants currently living in the state of Hawaii and who are available for an interview with Staffing Solutions.


Why work with Staffing Solutions of Hawaii:

  • We are a local, award winning, and growing privately owned agency in business for 25 years

  • Employees enjoy competitive pay, stimulating careers, and excellent growth opportunities!

  • We have over 120 job positions including full-time, part-time, and internship opportunities inclusive with medical benefits options

  • We partner with 100+ organizations in Hawaii, such as Kaiser Permanente, Bank of Hawaii, Hawaiian Airlines, Hilton Grand Vacations, KHON 2 News and many more!


We are proud to be an Equal Employment Opportunity and Affirmative Action employer, including females, minorities, protected Veterans and those with disability.