Administrative Assistant

POC: Brandy Nakamura

Location: Honolulu, HI

M: 30%

Job Title: Administrative Assistant

Industry: Property Management

Duration: 1560

Hours: Monday – Friday 8:00AM-4:00PM

Location: Honolulu, HI

Parking: Not Provided, Street Available in the Area

Pay Rate: $23.00/Hour

Company Summary:

This company was founded in 1929 to make personal and business loans to Hawaii residents (mostly immigrants and minorities) that had trouble obtaining conventional financing. The company was renamed in 2005 to what it is known as now. The company has been in the property management business continually since it inception and remains Hawaii’s oldest and most experienced property management company.

Description:

We are looking for a skilled and dedicated Administrative Assistant. The ideal candidate must be self-motivated with the ability to quickly learn new tasks. Must have multi-task ability with exceptional computer knowledge, organizational & customer service skills. Looking Property Management experience is highly preferred but will also consider advanced Administrative Assistant background with excellent organization & communication skills and is reliable.

Essential Duties include the following:

• Provide full support and assistance to Property Managers including reviewing their calendars and be aware of their whereabouts.

• Responds and acts upon all inquiries and/or requests from management or respective Property Managers

• Calendar Board of Directors Meetings and contact Board members to remind them of upcoming meeting to ensure a quorum is attained.

• Board Meeting/Minutes/Packets (check calendar and send reminders to Property Managers, copy and mail/scan minutes, etc.)

• Provide excellent customer service both via phone and walks-ins

• Assist Property Managers with special projects

• Prepare, organize, and maintain files of properties

• Accurate typing of routine correspondence & ability to compose basic letters

• Must have the ability to correct basic grammar, punctuation, and spelling errors in draft materials

• Must attend Condominium Annual Meetings after business hours

• Provide back-up support to other Administrative Assistants & receptionist as requested

Requirements:

• High School Diploma or equivalent

• Proficient office skills and organizational skills

• Excellent computer skills using Excel, Words, Windows, Publisher, Adobe Acrobat

• Able to type a minimum of 55 WPM

• Experience using Property Management software

• Effective communication and writing skills

• Strong customer relations skills

• Able to commute to and from Board meetings during and after hours

• Reliable Attendance

ID# 1678073

All offers are contingent upon the successful completion of background and reference checks.

Interested Applicants: Please visit us online at www.staffingsolutionsofhawaii.com to view additional positions.  Applications will only be reviewed for applicants currently living in the state of Hawaii and who are available for an interview with Staffing Solutions. #SSOH

Why work with Staffing Solutions of Hawaii:

• We are a local, award winning, and growing privately owned agency in business for 25 years

• Employees enjoy competitive pay, stimulating careers, and excellent growth opportunities!

• We have over 120 job positions including full-time, part-time, and internship opportunities inclusive with medical benefits options

• We partner with 100+ organizations in Hawaii, such as Kaiser Permanente, Bank of Hawaii, Hawaiian Airlines, Hilton Grand Vacations, KHON 2 News and many more!

We are proud to be an Equal Employment Opportunity and Affirmative Action employer, including females, minorities, protected Veterans and those with disability.