Accounts Payable Clerk

Job Title: Accounts Payable Clerk

Industry: Machinery

Duration: TTH 1040

Hours: Monday-Friday 8:00AM-4:00PM

Location: Waipahu, HI

Parking: Free Street Parking

Pay Rate: $18

Bill Rate: $30.44

Description:

This company was founded in 1983 and has been serving Hawaii’s local community for over 30 years. They are a member of NAHAD and have 6 locations throughout the state. The leader in Hawaii of sales of industrial products such as hardware, gaskets, belts, and valves as well as hydraulic components, this company also offers on-site repair and service for heavy equipment.

Job Duties:

We are seeking an experienced and detail-oriented Accounts Payable Clerk to join our finance team. As an Accounts Payable Clerk, you will be responsible for processing and managing all accounts payable transactions. This is a vital role in ensuring accurate financial records and timely payments to vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review and verify accuracy and completeness of vendor invoices by matching invoices to purchase orders and receiving documents.

• Code expense invoices to the appropriate account and profit center information.

• Enter invoices into system in a timely manner

• Ensure all expense invoices have proper approvals before processing.

• Reconciles processed work by verifying entries and comparing system reports to balances

• Prepare and process weekly check runs.

• Respond to any vendor inquiries and resolve payment-related issues and communicate effectively with vendors to obtain necessary documentation.

• Setup new vendor accounts by verifying federal ID numbers, terms of payment, etc.

• Ensures credit is received for outstanding credit memos

• Verifies vendor accounts by reconciling monthly statements and related transactions.

• Protects the organization's value by keeping information confidential.

• Accomplishes accounting and organization mission by completing related results as needed

• Assist with month-end closing activities related to accounts payable

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills

• Proficient in Microsoft Office, particularly with Excel or related software as well as other accounting software programs

• Experience using Google Workspace apps such as GMail, Drive, Docs, and Sheets.

• Ability to operate related office equipment such as computers, 10-key calculators, multifunction copy/fax/print machines

• Ability to work independently in a fast-paced environment

• Ability to anticipate work needs and interact professionally with customers

• Excellent organizational skills and attention to detail

• Enter trade expenses (PO receipts for merchandise)

• Follow up on any discrepancies with Purchasers/Sales Support Staff

• Code & Enter expense invoices (General Ledger experience)

• Check run - every Friday

• Enter any manual checks

• Print and review vendor statements

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required

• Associates or Bachelors degree in Accounting or Business preferred

• Previous experience in accounts receivable or related financial roles is preferred.

ID# 1680532

All offers are contingent upon the successful completion of background and reference checks. In addition, the following health screens are required:

• Must show proof of being fully vaccinated against COVID-19 unless a reasonable accommodation is approved. If partially vaccinated, or approved for a vaccine exemption, employees must comply by submitting weekly negative test results from an approved COVID-19 test (PCR or NAAT).

Interested Applicants: Please visit us online at www.staffingsolutionsofhawaii.com to view additional positions. Applications will only be reviewed for applicants currently living in the state of Hawaii and who are available for an interview with Staffing Solutions. #SSOH

Why work with Staffing Solutions of Hawaii:

• We are a local, award winning, and growing privately owned agency in business for 25 years

• Employees enjoy competitive pay, stimulating careers, and excellent growth opportunities!

• We have over 120 job positions including full-time, part-time, and internship opportunities inclusive with medical benefits options

• We partner with 100+ organizations in Hawaii, such as Kaiser Permanente, Bank of Hawaii, Hawaiian Airlines, Hilton Grand Vacations, KHON 2 News and many more!

We are proud to be an Equal Employment Opportunity and Affirmative Action employer, including females, minorities, protected Veterans and those with disability.