Administrative Professional

POC: Davelyn Leong Martin

Location: Honolulu, HI

M: 34%

DGP: $12,119.49

BR: $34

Job Title: Administrative Professional

Industry: Roofing & Painting

Duration: TTH1040

Location: Pearl City, HI

Parking:  Provided

Pay Rate: $20.00 per hour

Description:  This local Hawaii company was started by its founder in 1971. Since then it has grown into one of the island's most respected roofing and painting companies. As a sign of its steady growth, this company is in search of a highly organized and detail-oriented Administrative Assistant to join its growing team. This role is responsible for a variety of administrative tasks including customer service, proposal processing, data entry, and general office support. The ideal candidate will be a team player with excellent communication and interpersonal skills.

Responsibilities:

• Customer Service:

  • Answer phones within 1-2 rings and greet customers in a friendly and professional manner.

  • Prioritize and respond to customer emails and messages promptly.

  • Assist with processing signed proposals and ensure customer satisfaction.

• Proposal Processing:

  • Type proposals from roofers and subcontractors accurately and efficiently.

  • Save all proposals, notes, and related documents in the designated server location.

  • Follow up with subcontractors regarding proposals and pricing.

  • Confirm receipt of proposals with customers via phone call.

• Data Entry and Record Keeping:

  • Log estimates taken by yourself and others (including updates, cancellations, etc.) into the online system on Mondays.

  • Add subcontractors as guest users to all estimates sent by yourself and others.

  • Print and save all pricing information from suppliers for estimators.

  • Process mail received through mail, email, and fax.

  • Create and maintain job files and folders.

• General Office Support:

  • Assist colleagues with various administrative tasks.

  • Send invoices and follow up with subcontractors.

  • Send and save photos as needed.

  • Replenish promotional bags when needed.

  • Organize and clean your desk before leaving for the day

  • Handling of all office duties as necessary to ensure smooth business operations.

Qualifications:

• Minimum 1 year of administrative experience.

• Excellent written and verbal communication skills.

• Strong organizational skills and ability to prioritize tasks.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

• Ability to work independently and as part of a team.

• Positive and customer-service oriented attitude.

• Detail-oriented and accurate with data entry.

• Ability to follow instructions and meet deadlines.

All offers are contingent upon the successful completion of background and reference checks. In addition, the following health screens are required:

• Must show proof of being fully vaccinated against COVID-19 unless a reasonable accommodation is approved. If partially vaccinated, or approved for a vaccine exemption, employees must comply by submitting weekly negative test results from an approved COVID-19 test (PCR or NAAT).

Interested Applicants: Please visit us online at www.staffingsolutionsofhawaii.com to view additional positions.  Applications will only be reviewed for applicants currently living in the state of Hawaii and who are available for an interview with Staffing Solutions. #SSOH

Why work with Staffing Solutions of Hawaii:

• We are a local, award winning, and growing privately owned agency in business for 25 years.

• Employees enjoy competitive pay, stimulating careers, and excellent growth opportunities!

• We have over 120 job positions including full-time, part-time, and internship opportunities inclusive with medical benefits options.

• We partner with 100+ organizations in Hawaii, such as Kaiser Permanente, Bank of Hawaii, Hawaiian Airlines, Hilton Grand Vacations, KHON 2 News and many more!

We are proud to be an Equal Employment Opportunity and Affirmative Action employer, including females, minorities, protected Veterans, and those with disability.