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Accounting Specialist

Merced, CA

Order: 141726
Temp To Full-Time

Accounting Specialist

 

The Plus Group is looking for an Accounting Specialist responsible for providing support the accounting department. This includes, but is not limited to processing, recording, reviewing and reconciling of financial transactions in compliance with accounting principals and standards. Responsible for verifying and depositing of all monies, and ensure timely processing and posting of all deposits and adjustments.

 

Duties and Responsibilities

 

  • Demonstrates effective communication and problem solving skills.

  • Open, scan and distribute mail assigned to the Finance Department.

  • Coordinate and maintain records of deposits by each site and report variations or questionable trends to supervisor.

  • Prepare money bag receipts, daily bank deposits and cash reports.

  • Download cash-in flows EFT transactions from the bank daily.

  • Compile, enter, and post bank deposits, adjustments and various other general journal entries in the accounting system daily.

  • Perform various account analysis and reconciliations, such as balance sheet accounts, bank reconciliations, company credit cards, etc.

  • Review employee expense reports and authorize for payment in accordance with established policies and procedures. Inform supervisors of any problems.

  • Assist with processing of AP invoices and weekly AP payment processing.

  • Prepare, manage, and track AR & grant invoices for the organization.

  • Maintain petty cash fund to include providing advances to employees with authorized expense funds and preparing Petty Cash Fund Purchase Report with appropriate receipts/documentations for reimbursement.

  • Set up petty cash/change funds for the sites as needed and train personnel on correct maintenance procedures.

  • Review, reconcile, and audit petty cash and change funds at all sites.

  • Maintain record retention through filing, retrieval, retention, storage, compilation, updating and purging.

  • Prepare and file various reports such as sales tax, EDD reporting, Unclaimed Property, Escheatment, etc.

  • Maintain and ensure organization is in full compliance with the Payment Card Industry Data Security Standard (PCS DSS).

  • Maintain an inventory of required office supplies through an electronic system.

  • Prepare accounts payable checks for mailing after signed by CFO and Board Member.

  • Prepare payroll checks for mailing and distribution to employees.

  • Perform other duties and/or special projects as assigned.

 

Knowledge Of:

  • Basic mathematical principles and proficiency in financial computations

  • 10 key proficiency

  • Accounting methods, practices and terminology used in financial and statistical work

  • Computer systems, including Microsoft Excel, Word and Outlook, and computerized accounting software

 

Ability To:

  • Learn quickly

  • Treat confidential information with sensitive

  • Meet deadlines and prioritize tasks

  • Multi-task and work efficiently with minimal supervision

  • Detect and reconcile discrepancies in financial records.

 

Education/Experience Requirements

  • High School diploma or equivalent

  • Associates degree in accounting preferred

  • 1-2 years of work experience in general clerical and/or general accounting is required