Office Aide

Order Type : Temp To Full-Time

The focus of Project Services is to have a centralized hub with all project information relating to onsite aspects of a project. This includes show verification & research, assurance of adherence to deadlines, coordination of travel arrangements & payments, scheduling onsite supervisors (internal & external), and ordering onsite labor & show services. Project Services assists the project managers with keeping overall projects on track with regard to timing and costs. Qualifications: Experience in the Trade Show Industry to include a familiarity with trade show project management, budgets and on site services if possible. Excellent computer skills Attention to detail Essential Job Functions: Assist with Project Services Print and distribute the Production Schedule Handle hotel credit card payment forms Book travel Maintain project folders Place service orders (based on level of experience in the Trade Show Industry) Assist with reconciliation of 3rd party invoices (based on level of experience in the Trade Show Industry Prepare Show Books (based on level of experience in the Trade Show Industry) Assist in managing PM schedules and services deadlines Other duties as assigned Additional: This position could transition to Project Management Associate (The objective would be to create additional Project Management capacity.) Assist Project Managers as follows: Prepare Show Books (based on level of experience in the Trade Show Industry) Assist in managing PM schedules and deadlines Prepare Labor Orders Prepare and distribute Change Orders