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Administrative Assistant

Dallas, TX

Order: 1829061
SUMMARY Works under general supervision to provide secretarial and clerical support for day-to-day operations in department or division office. ESSENTIAL FUNCTIONS 1. Transcribes dictation that may involve use of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling. 2. Types correspondence, memorandums, grants, manuscripts, book chapters, etc. from complex rough drafts, which may involve special formats and complicated footnotes. 3. Composes letters, memorandums, and other non-routine correspondence for supervisor's signature. 4. Processes and submits on-line forms; pays invoices. 5. Coordinates meetings and conferences for supervisor or other staff members. 6. Makes appointments and maintains supervisor's calendar; makes travel and hotel reservations for supervisor or other staff members. 7. Receives, screens, and directs visitors as required; answers and makes telephone calls; transfers calls, takes messages, or answers questions as necessary, including patient related calls and appointments. 8. Receives, sorts, and distributes incoming mail; makes copies; faxes documents; makes deliveries on and off campus. 9. Completes moderately complex projects and reports as requested by supervisor using word processing, spreadsheet, or database applications. 10. Retrieves articles from Library; makes copies, including performing on-line library searches. 11. Maintains various files and records for operating unit, which may include vacation/sick leave, personnel files, etc.; handles confidential and sensitive information in appropriate manner. 12. Performs other duties as assigned.