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Executive Administrative Assistant

Norcross, GA

Order: 156037
  1. Assist with both professional and personal travel plans (i.e. commercial and private air travel, rental cars, hotel rooms, etc.)

 

  1. Document control support (electronic filing)

 

  1. Provide support to our Accounting Department as needed (i.e. coding and filing of invoices, change orders, change order requests, contractors, purchase orders, etc.)

 

  1. Provide support to our Sales & Estimating Departments with Pre-Qualification statements and tracking of bids, providing marketing data as needed

 

  1. Filing of health insurance co-pays and tracking costs versus deductibles

 

  1. Filing of corporate and personal tax documents (i.e. K-1’s, W2’s, etc.)

 

  1. Preparing documents to send electronically, via light parcel shipping and / or US Mail both personal and business related

 

  1. Data entry (i.e. entering steel material into our estimating software, into shop labor data into our production schedule, entering prospective projects into our bid list, documenting invitations to bid, etc.)

 

 

 

Qualifications and Requirements: Two year Associates Degree or Four Year Bachelors degree required. Experience in a manufacturing or construction related industry is a plus, but not a requirement. Good communication skills and the ability to work well with people at all levels of our organization are essential. Basic computer (Microsoft Office, Excel, Outlook, Word, Bluebeam), calculator, and telephone skills are essential. Experience with Fabtrol (steel estimating, purchasing, material tracking and estimating software) and / or Timberline (construction accounting software) are a plus, but not a necessity for this position