Administrative Assistant

I.K. Hofmann Staffing is seeking a full-time Warehouse Admin Associate supporting Warehouse 3PL processes to join our team. The ideal candidate will use their knowledge and experience to receive incoming material; maintain accurate accountability of receiving and record additions and deletions for materials from the record; you will prepare product for shipment according to specifications and/or customer requirements and transport material internally. Our Warehouse Admin are expected to execute standard procedures and assist the logistics team in fulfilling tasks. The chosen candidate will play a pivotal role in ensuring the efficient functioning of our administrative processes while assisting in the coordination of freight operations. This role requires the chosen candidate floating back and forth through the office and warehouse. We are looking for excellent communication skills, meticulous attention to detail, and the ability to thrive in a dynamic environment.

Responsibilities:

• Shipping/receiving inventory, picking and packing of orders in a warehouse in accordance with standard operating procedures (SOPs)
• Extensive Microsoft Outlook and Windows (Excel, Word, Etc.) use and support. 
• WMS experience and knowledge to assist in managing clients inventory. 
• Loading and unloading materials to and from designated storage areas such as racks, shelves or vehicles
• Identify, separate, label and/or palletize materials
• Verification of incoming and outgoing shipments to ensure that quantity count is accurate, and no damaged merchandise is received or sent out
• Report damages and/or compliance issues to immediate supervisor
• Maintain clean work environment
• Work with RF gun/scanner

Qualifications:

• 1 year of warehouse experience
• Previous experience as an administrative assistant, preferably in the freight forwarding or logistics industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with freight forwarding processes, documentation, and terminology is advantageous.
• Problem-solving skills and a proactive approach to challenges.

Job essential functions:

• Must be able to remain in a stationary position 50% of the time. 

• The person in this position needs to occasionally move about inside the office to access invoices, office machinery, etc.

• The position requires constantly operating a computer and other office productivity machinery such as a computer, calculator, copier, and printer.

Work Environment:

• Work near/ share same workspace with others.
• Occasionally work in extremely bright or dim lighting conditions.
• Workspaces are climate controlled

Requirements:

• Education: GED/High School desired Experience

Shift hours:

Monday - Friday 7am to 4pm

Pay rate: $20 an hour

Position Highlights:

Temp to Perm

Benefits

I.K. Hofmann USA, Inc. values the contributions of our employees and we are pleased to offer the following benefit programs. 

• •Medical 
• •Prescription Drug Discounts
• •Dental & Vision 
• •Short-Term Disability
• •Accident, Critical Illness, and Life Insurance Package
• •401k –Traditional & Roth options
• •Employee Discount Program
• •Referral Program that offers $50 to both you and your referral after they work 80 hours 

About Us: I.K. Hofmann USA offers staffing & HR services in sectors like light industrial, automotive, aviation, logistics & professional. As an ISO 9001 certified firm, we prioritize service quality and deeply care for our employees. Founded in Germany, our parent company I.K. Hofmann GmbH, is a woman-owned business with branches across Austria, Czech Republic, Germany, Italy, Slovakia, Hungary and the US. We are proud to be an equal opportunity employer and celebrate our employees; differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Veteran status, or any other protected classes. Our differences make us thrive! Must be eligible to work in the United States for any company without sponsorship.

By entering my mobile number and by submitting this application, I give my express written consent and agreement to receive text messages from, or on behalf of, I.K. Hofmann USA, Inc. at the mobile telephone number provided for employment or potential employment-related communications, notices, and updates, including via an automatic telephone dialing system. I further understand that my consent is not required. Standard message and data rates may apply. To opt-out of text messaging, reply STOP any time. For California residents, please see our Employee and Applicant Notice at Collection and Privacy Policy for additional California specific information here.

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