Administrative & Purchasing Support Specialist

Administrative & Purchasing Support Specialist
Mobile, AL
Full-Time | Direct Hire
$20–$22/hour + Medical/Dental/401(k)/2 weeks vacation/6 days sick leave/7 paid holidays

We’re seeking a highly organized and adaptable Administrative & Purchasing Support Specialist to join a close-knit, collaborative office. This is a full-time, direct-hire role supporting leadership and operations across purchasing, inventory management, customer service, and office administration.

If you thrive in a small-team environment where everyone pitches in—and no one says, “that’s not my job”—this could be a great fit.

Key Responsibilities

Purchasing & Inventory Support

• Place company and production supply orders (primarily via email)

• Ensure purchase orders are sent to correct vendor contacts and followed through to delivery

• Track order status, confirm deliveries, and resolve vendor discrepancies

• Regularly visit the warehouse to verify inventory and investigate issues

• Reconcile mismatches between digital inventory and physical product (ERP system updates)

• Take initiative to proactively solve inventory-related problems

Administrative & Office Support

• Share front desk duties with team (answer phones, greet visitors, provide basic customer support)

• Perform clerical tasks: filing, document preparation, scanning

• Handle varied tasks for leadership (ordering promotional items, coordinating vendor services)

• Provide day-to-day support for office operations

Customer & Vendor Communication

• Assist in processing customer orders and responding to inquiries (primarily via email)

• Maintain ongoing communication with key accounts and suppliers

• Collaborate with sales team to learn product language and enhance external communication

Qualifications

• Previous experience in administrative support and customer service

• Strong organizational skills with excellent follow-through

• Comfortable working in a flexible, small-office environment

• Excellent written and verbal communication

• Proficient in Microsoft Office (especially Excel); ERP or inventory system experience is a plus

• Adaptable and hands-on—someone who notices what needs to be done and does it

Work Environment

• Small, collaborative team that values initiative and shared responsibility

• Varied daily tasks—ideal for multitaskers and problem-solvers

• Direct training provided, but independent thinking and accountability are key

• Full-time schedule | Monday–Friday