Theodore, AL
Administrative Assistant – Sales & Marketing
Location: Theodore, AL
Pay: $19–20 per hour, direct hire, hourly plus benefits
Schedule: Full-time, on-site
Our client is seeking a detail-oriented Administrative Assistant to support the Sales and Marketing team. This role plays a key part in keeping projects organized, documentation accurate, and communication flowing between departments. The ideal candidate is organized, reliable, and comfortable juggling multiple priorities in a fast-paced office environment.
Key Responsibilities:
• Assist with preparation of sales presentations and RFQ responses
• Record, organize, and distribute meeting minutes from Sales and Marketing meetings
• Track and maintain project timelines
• Conduct market and internet research as needed
• Serve as a liaison between Sales, Marketing, and Design teams
• Update and maintain CRM records
• Organize and maintain sales folders, documents, and shared files
• Assist with onboarding of new customers
Additional Responsibilities:
• Maintain sales and marketing sample inventory
• Assist with sample builds and coordination
• Support internet research projects
• Take and organize product/sample photography as needed
Qualifications:
• High school diploma or equivalent required
• Minimum of 2 years of administrative or office support experience
• Proficiency with Microsoft Office and general office systems
• Strong organizational and multitasking skills
• Ability to work independently and manage competing priorities
• Detail-oriented with strong follow-through
Physical Requirements:
• Ability to sit for extended periods throughout the workday
• Ability to lift up to 10 lbs regularly and up to 25 lbs occasionally
This is a direct hire opportunity offering competitive hourly pay and a standard benefits package.