Stanford, , CA
Pay: up to $40/hr.
Description:
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Proactively and independently plan and schedule meetings, conferences, teleconferences, and travel for the Senior Associate Dean’s complex calendar
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Resolve calendaring conflicts while keeping the Senior Associate Dean apprised of changes to the calendar
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Use high-level reasoning skills to establish daily priorities, including reviewing the Senior Associate Dean’s calendar and rescheduling meetings
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Prioritize tasks and coordinate among other staff supporting the Senior Associate Dean
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Set meeting agendas, brief the Senior Associate Dean on meeting topics, and coordinate and keep meetings focused
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Take notes in meetings and assume responsibility for completion of action items
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Draft, review, and edit letters, emails, reports, PowerPoint presentations, and other correspondence on behalf of the Senior Associate Dean
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Plan and book complex domestic and international business travel ensuring that proper policy guidelines are followed
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Read, research, and route correspondence as requested. Keep the Senior Associate Dean apprised of follow-up that requires her attention
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Maintain spreadsheets of Letters of Support, including tracking the dollars committed by the Dean for SoM
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Reconcile travel expenses via T-Card or P-Card and process expense reimbursements on behalf of the Senior Associate Dean
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Follow-up on action items from the Academic Senate, Provost Luncheons, and Research Advisory Committee meetings.
Requirements:
Strong organizational skills.
Attention to detail.
Flexibility/patience.