Payroll Administrator

Salary: $29-34hr

Summary:

Under the general supervision of the Human Resources Director and oversight of accounting related functions provided by the Controller, the Payroll Administrator is responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and the administration payroll and accounting systems. This position is responsible for completing payroll each pay period according to company policy and procedures and in compliance with State and Federal law.

Responsibilities:

• Performs payroll functions utilizing the HRIS payroll processing program and other in-house accounting software interface modules.

• Reconcile payroll-related general ledger entries and generate reports or statements summarizing payroll-related accounts.

• Serves as system administrator of the timekeeping and payroll systems including setting up and maintaining earning codes, deductions, deduction limits and percentages, pay groups, pay periods, entities, security access, and schedules, as well as business process workflows and reports; ensures system integrity and security and quality control of data.

• In conjunction with accounting, maintain vacation liability.

• Generating, reviewing, distributing and maintaining payroll reports.

• Interprets, and applies the proper rules and regulations relating to the full range of pay and personnel-related transactions, many of which may not be specifically covered by precedents, policies, guidelines, laws, or grant/contract agreements; traces and corrects errors and discrepancies of personnel/payroll transaction

• documents ensuring accuracy of the information on the payroll database.

• Provides immediate and detailed information on any aspect of an employee’s payroll records as requested.

• Under direct supervision, ensures adherence to guidelines, policies, procedures and wage and hour law.

• Assists employees on the appropriate payroll rules and regulations for attendance reporting and related payroll forms.

• Updates, reviews, and sends the annual payroll calendar for production.

• Selects appropriate transaction codes for transmittal; applies various rules and regulations in determining holiday pay, sick, vacation, various salary increases.

• Pre and post payroll transmittal, reconciles and audits employee information, time and attendance data for the appropriate allocations. Responsible for maintaining the payroll database; verifying and uploading the General Ledger files into PeopleSoft financial system (CFS). Assist in the development and implementation of PeopleSoft and HRIS interfaces and subsequent upgrades.

• Process garnishments, child support orders, tax levies, quarterly and annual tax verifications and documents.

• Participate in annual review of unemployment and worker compensation liabilities and make necessary recommendations and updates in HRIS.

• Participates in conducting new employee orientation and other training sessions by providing assistance and instructions related to payroll procedures, systems, and forms.

• Works cooperatively with Accounting, Human Resources and other departments to ensure a cooperative and efficient working environment.

• Organizes and maintains accurate and detailed databases, spreadsheets, files, and records; ensures adherence with established records retention and information security procedures.

• Composes and edits a variety of documents, including correspondence, letters, memos, forms, and reports.

• Serve as the audit contact regarding payroll issues for internal audit, annual Workers Compensation audit and various other audits.

• Responsible for preparing, reviewing, and sending for approval various payroll related payables.

• Recommends process changes which increase effectiveness and efficiency.

Qualifications:

• Associate or Bachelor’s degree in related fields with three of payroll experience. High school diploma with five years of increasing responsibility in preparing and processing payroll.

• Demonstrated proficiency in HRIS software (ADP Workforce Now strongly preferred), Microsoft Office Suite, Google Suite, and other databases.