Payroll Coordinator

About the Role
We are seeking a detail-oriented HR Payroll Coordinator. This role is responsible for gathering, validating, and preparing payroll and commission data for all retail locations to support accurate and timely payroll processing by our corporate payroll department. The ideal candidate will ensure commission calculations are precise, employee compensation data is complete, and all payroll-related inquiries are handled professionally and efficiently.The Payroll Coordinator collaborates closely with retail leadership, sales teams, accounting, and corporate payroll to maintain data accuracy and support consistent payroll operations across the division.

Salary: $50,000 - $60,000

Key Responsibilities:

Payroll Preparation & Processing Support

• Pull, review, and validate commission data.

• Prepare consolidated payroll files for all retail locations and submit to corporate payroll.

• Verify hours, commissions, bonuses, draws, spiffs, and other earnings for accuracy.

• Ensure all employee compensation changes are correctly reflected in payroll files.

Commission & Earnings Accuracy

• Collaborate with the retail accounting team to ensure sales commission data is accurate, complete, and properly published for employee review.

• Identify discrepancies and coordinate corrections with Accounting and General Managers.

• Maintain commission tracking schedules and support periodic payroll audits.

Employee Support & Communication

• Serve as the primary point of contact for payroll-related questions from retail employees and managers.

• Provide clear and timely responses regarding pay calculations, commission details, benefit deductions, and pay adjustments.

• Educate employees on pay cycles, deductions, commission timing, and general payroll processes.

Reporting & Documentation

• Prepare recurring and ad-hoc compensation reports, labor summaries, and commission reconciliation schedules.

• Maintain organized payroll documentation, approvals, and audit trails for internal and external review.

• Support monthly general ledger reconciliation activities related to payroll and commission accounts.

Compliance & Process Improvement

• Ensure payroll practices comply with internal controls, corporate payroll procedures, and federal/state wage-and-hour regulations.

• Assist in identifying opportunities to streamline payroll preparation processes across all retail locations.

• Maintain confidentiality of employee information and follow proper data security protocols.

Key Competencies:

• Accuracy and attention to detail

• Strong organizational and prioritization skills

• Effective written and verbal communication

• Confidentiality and discretion

• Proactive problem-solving

• Ability to manage multiple deadlines

• Collaboration across field and corporate teams

Qualifications:

• Associate degree in Accounting, Business, or related field, or equivalent experience.

• 3+ years of payroll, accounting, or HR/payroll support experience.

• Strong understanding of payroll concepts, including overtime, deductions, taxable/non-taxable earnings, commission structures, and wage calculations.

• Familiarity with benefit deductions (health, dental, vision, 401k, supplemental benefits).

• Basic understanding of general ledger activity and payroll impacts on financial statements.

• Experience with commission-based payroll environments.

• Proficiency in HRIS and payroll software (ADP, UltiPro, etc.).

• Proficiency in Microsoft Office Suite (especially Excel and Outlook) and SharePoint.

• High attention to detail with ability to handle multiple requests in a deadline-driven environment.

Benefits Offered

401(k) with company match

Health, vision and dental insurance

Paid time off for vacation and sick time.