Accounting Tech

DEFINITION
Under immediate (Accounting Technician I) or general (Accounting Technician II) supervision,
performs the full range of accounts receivable, purchasing, payable, and payroll processing cycles
related to the processing of financial transactions and the preparation and reconciliation of financial
and accounting records and reports; ensures effective internal controls, adherence to District
policies and procedures, and performs other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives immediate (Accounting Technician I) or general (Accounting Technician II) supervision
from higher level management staff. Exercises no supervision of staff.

CLASS CHARACTERISTICS
Accounting Technician I – this is the entry level classification in the Accounting Technician series.
Initially under close supervision, incumbents are cross-trained and perform work in one or more of
the following areas: payroll, accounts receivable and/or accounts payable, in addition to performing
a variety of record keeping, reconciliation and report preparation activities. As knowledge and
experience are gained, the work becomes broader in scope, assignments are more varied and are
performed under more general supervision. This class is alternately staffed with Accounting
Technician II and incumbents may advance to the higher-level class after gaining the knowledge,
skills and experience that meet the qualifications for the higher-level class and demonstrating the
ability to perform the work of the higher-level class.
Accounting Technician II – this is the journey-level class in the Accounting Technician series
responsible for performing the full range of duties in an assigned area which may include payroll,
purchasing, accounts receivable and/or accounts payable. Incumbents are expected to work
independently and exercise judgment and initiative. Positions at this level receive only occasional
instruction or assistance as new or unusual situations arise and are fully aware of the operating
procedures and policies of the work unit.

EXAMPLES OF DUTIES (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the
essential functions of the job.
All assignment areas:
?Records and verifies a variety of financial transactions; prepares and maintains a variety of
periodic and special financial, accounting and statistical files, records and reports in assigned
area; enters and retrieves information using standard word processing and spreadsheet software
including financial and other automated systems; prepares general journal entries; prepares
reconciliation of journals, ledgers, and other accounting sub- ledgers and records
?balances month end reports.
?Provides input, analysis, research, and schedules related to assigned areas during the budget
preparation process, the year-end closing process and during the annual audit.
?Performs general office support duties such preparing correspondence; and duplicating and
distributing various written materials.
?Performs final review and internal controls verifications, disburses payments and completes related
processes.
?Contributes to a positive work environment by participating in solutions to problems as they occur.
?Performs other duties as assigned.

When performing the purchasing and accounts payable assignment:

Assigned job tasks/duties are not limited to the essential functions.
1. Provides excellent customer service to customers and business partners.
2. Collect, produce, analyze for accuracy and completeness, and control verification approvals for
all vouchers (including travel authorizations) submitted for payment; and ensures all required
paperwork is received for vouchers or invoices.
3. Reviews invoices to take advantage of discounts or avoid penalties; inputs data from invoices to
computer program to complete vouchering process.
4. Prepares all aspects of weekly check processing including supporting documentation and
reports on distribution; transmits required electronic files for banking and accounting.
5. Verifies, corrects, produces, controls and monitors purchase orders.
6. Monitors accounts and CIP contract, grant issues, and litigation costs to stay within the District
budget.
7. Maintain Retention Schedule to ensure payment to contractors.
8. Prepares detailed reports for the Board of Trustees’ approval.
9. Educates personnel on the purchasing Policies and Procedures.
10. Establishes, prepares and maintains vendor files and relationships include vendor set up, W-9
requirement; negotiate additional discounts and clearing of monthly statements for external and
internal customers.
11. Maintains expertise on accounts payable module of computerized financial accounting
system; troubleshoots and resolves processing problems; meeting the needs of Department
Heads, the General Manager and the Board of Trustees.
12. Maintains YTD accounts payable records to produce year end reports including preparing 1099’s.
13. Verifies and monitors use of credit cards (other than procurement cards) and authorized purchasers
for purchases from established District charge accounts.

Pay is $26-$35 DOE

Assignment Length: 4 months (could go longer)